ADMINISTRATIVE ASSISTANT II - 79000156

Requisition No: 840688 

Agency: Business and Professional Regulations

Working Title: ADMINISTRATIVE ASSISTANT II - 79000156

 Pay Plan: Career Service

Position Number: 79000156 

Salary:  $1,458.61 Biweekly 

Posting Closing Date: 11/14/2024 

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DIVISION OF ALCOHOLIC BEVERAGES & TOBACCO
Administrative Assistant II
Position Number: 79000156
Hiring Salary: $1,458.61 Biweekly

***ANTICIPATED VACANCY***

 

***OPEN COMPETITIVE ANNOUNCEMENT***

 

***Applicants must complete all fields in the Candidate Profile.  Work history, hours worked, and formal education are required to qualify for this position.  Responses to Qualifying Questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information. ***

 

Our Organization and Mission:

The Florida Division of Alcoholic Beverages and Tobacco licenses the manufacture, distribution, sale, and service of alcoholic beverage and tobacco products in Florida, including receipt and processing of license applications; collection and auditing of taxes and fees paid by licensees; and enforcement of the laws and regulation of the alcoholic beverage and tobacco industries, pursuant to Chapters 210, 561-565, 567-569, Florida Statutes. The division's three bureaus - Licensing, Auditing and Enforcement - comprise a team of approximately 330 personnel fulfilling the regulatory obligations of the division throughout the state.

 

The Work You Will Do:

This is a highly responsible position within the Bureau of Law Enforcement. If you are seeking a challenging and important position, this is a great opportunity. While this position handles the routine administrative duties of an administrative assistant, you will also work directly with law enforcement officers as a processor of criminal and administrative cases. You will also be required to digitally upload license applications taken from the public as needed. The Bureau’s cases and license processing have statutory timelines therefore the ability to organize and triage assignments is mandatory for success. 

 

Your Specific Responsibilities:

This is a Career Service position assigned to the Tampa Office Division of Alcoholic Beverages & Tobacco, Bureau of Law Enforcement.  Primary duties include: 

• Conducts daily administrative functions including: copying, faxing, organizing, and maintaining records.
• Performs functions requiring independent decision-making and planning of administrative priorities.
• Prepares reports and correspondence using Microsoft Word & Excel.
• Processes and distributes all mail.
• Receives and assists members of the public in person, by telephone, and e-mail. Responds to questions and receipts payment of fees.
• Records accurate license complaints and tracks and prepares cases insuring a timely and proper disposition

 

Knowledge, Skills, and Abilities: