Executive Assistant

Job Requisition ID #

Position Overview

At Autodesk, we are obsessed with building tools for people who imagine, design, and make a better world for the 10 billion people living on our planet. Our clients make the tallest buildings in the world, innovate on new green, affordable housing for low-income communities, put rockets into space, 3d print affordable prosthetic limbs, and bring stories and experiences to life that leap off the screen and inspire the world. Helping those teams do what they do better, faster and with less negative impact on the world is the mission that pulls us all out of bed every morning.

We’re on the search for an experienced Executive Assistant to join our Platform Services & Emerging Technologies (PSET) team!  As Executive Assistant, you’ll provide administrative support to two executives, by acting as a facilitator and liaison for the teams. You will perform a wide range of tasks, handle details of a confident and critical nature, while using your experience to proactively address potential problems and ensure an efficiently functioning team. This role will be based in our Boston, Novi, or San Francisco office.

Responsibilities 

• Provide administrative support for leadership including complex calendaring

• May help arrange complex or non-routine travel; may help with expense reporting 

• May handle payments and transactions, including on-boarding vendors

• Coordinate and participate in staff meetings, including managing agendas, action items and producing meeting notes

• Provide some project management support

• Coordinate team offsites and milestone strategic meetings, including team-building and culture-related activities

• Plan and coordinate events and meetings on and offsite, including preparation of meeting materials, logistics, food, agenda, and communications with attendees

• Develop and maintain positive working relationships with internal and outside parties

• Share best practices with colleagues and other EAs

• Serve as a central contact and proxy for Senior Director to people inside and outside the company

• Maintain email aliases, distribution lists and shared directories

• Manage ad-hoc projects

• Handle confidential information sensitively

Minimum Qualifications

• 2-3 years’ experience providing administrative support for executives

• Ability to work in a fast-paced work environment that requires strong multitasking skills, time management, and self-starter mentality

• Willing to adapt to rapidly changing environment and new processes and responsibilities

• Proven ability to work under pressure, communicate effectively, and meet deadlines

• Proficient in Microsoft Office Suite, Mac and Windows operating systems and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint

• Excellent oral and written English communication skills

• Team player who is results-oriented with strong interpersonal skills

• Ability to travel to events or internal meetings, locally and internationally as needed

The Ideal Candidate

• You have a lot of initiative and are a self-starter. You enjoy working on complex assignments with a team or by yourself to get things done

• You enjoy working with other people—You believe that a high functioning team is critical to success. You enjoy reaching out and building productive working relationships with people across all levels and take a customer service orientation when supporting the team

• You are a successful multi-tasker—You know how to prioritize multiple projects and responsibilities at a single time and ensure things are done on time and within budget

• Extremely organized—You can maintain large amounts of information in an organized way

• Adaptable—You work well in fast-paced environments, you’re a quick learner, and always ready to lend a hand

Learn More

About Autodesk

Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.

We take great pride in our culture here at Autodesk – our Culture Code is at the core of everything we do. Our values and ways of working help our people thrive and realize their potential, which leads to even better outcomes for our customers.

When you’re an Autodesker, you can be your whole, authentic self and do meaningful work that helps build a better f