School Secretary - Assistant to the AP/Activities Director

Location:

Liberty High School

Recruiting Start Date:

11/07/2025

Estimated Start Date:

11/21/2025

School Secretary performs clerical, secretarial, and administrative duties in support of the school or department. Provides full administrative assistance and secretarial service. Gives secretarial, informational, and emotional support to parents and students in an effort to aid in personal, educational, and vocational development of each student.

This position assists the Assistant Principal that oversees Activities, Graduation, and College Board Testing.

Responsibilities include:

- Eligibility checks for field trips and programs

- Assisting with the planning for major events such as the homecoming tailgate, Veterans Day celebration, and graduation

- Management of the Assistant Principal's calendar

- Assisting with the planning and execution of spring College Board PSAT/SAT testing

- Assisting with large scale school events

- Tracking, organizing, and executing of Activity Awards - certificates, letters

The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

• Reports consistently for work as scheduled

• Performs other duties as assigned

• Attains proficient or higher evaluations on established Performance Standards

• Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate, greets visitors to building courteously, determines their needs, and provides information or directions

• Assists students as needed

• Composes, performs, and types routine correspondence and reports and updates lists

• Confirms appointments and meetings

• Contacts parents and students regarding absences from school

• Develops and implements office procedures and methods to ensure the efficiency of office operations

• Develops and maintains required reports

• Interprets and explains district rules, regulations, and procedures to the public

• Maintains a complete set of accurate and timely student records containing data such as grades, credits, GPA, names, addresses, telephone numbers, immunization history, correspondence, etc.

• Maintains office filing systems

• Maintains responsibility for the clerical operations of a departmental office

• Maintains various databases and reports

• Performs a variety of bookkeeping procedures and tracks various district accounts; reconciles accounts and records; maintains/prepares budget records and summaries

• Performs a variety of duties using various types of office equipment

• Performs routine typing activities related to departmental functions

• Prepares and processes reports which require research, computation, and compilation

• Prepares requests for room reservations, room arrangements, and equipment

• Processes and inputs data for student registration/schedules

• Provides back up assistance to other office staff

• Runs student transcripts using database systems, runs lists of students (alphabetical, by rank, by GPA, by Class, etc.) and looks up class schedules as needed

• Sets up, files, and sorts a variety of documents, to include sensitive and confidential information

• Takes dictation for official meetings, prepares minutes and handles confidential or sensitive documents and correspondence

Knowledge, Skills, and Abilities:

• Ability to adapt to changing technologies and to learn functionality of new equipment and systems

• Ability to communicate effectively verbally and in writing

• Ability to create, access, input, retrieve, and manipulate information in various software systems

• Ability to establish and maintain accurate record keeping, document management, and filing systems 

• Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors, administrators, coworkers, staff, students, parents, and the general public

• Ability to follow oral and written instructions

• Ability to greet and interact with the public in a courteous and professional manner

• Ability to maintain confidentiality 

• Abilit