Director, Federal Grants Division

Job Posting Title

Director, Federal Grants Division

Agency

220 DISTRICT ATTORNEYS COUNCIL

Supervisory Organization

DAC District 28

Job Posting End Date (Continuous if Blank)

September 02, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

Internal Position Title:  Director, Federal Grants Division

FLSA Status:  Exempt

Supervisor: Executive Coordinator

Applications Accepted Until: September 2nd, 2024

Salary: Up to $90,000/year – commensurate with experience

                               

POSITION DESCRIPTION

This position is responsible for the direction and supervision of all activities of the Federal Grants Division, which is responsible for administration of multiple Federal grant programs.

SPECIFIC DUTIES & RESPONSIBILITIES

Management – Plan, coordinate, and delegate staff to implement all activities in the administration and implementation of the Federal grant programs, including but not limited to:

• Establish appropriate timetables to meet the requirements for the implementation of grant programs.
• Develop methods of program administration, including formats for programmatic and fiscal reports, annual reports, application evaluations, requests for funds, monitoring, and audits for proper implementation of grant programs.
• Supervise the work of all staff in the Federal Grants Division, including regular meetings.
• Develop controls to assure accountability for division operation, policy implementation and the maintenance of efficiency in various units.
• Develop an annual budget for the Division and review the budget monthly to ensure accuracy and adherence.
• Coordinate implementation of grant programs within other DAC Divisions.

Board Assistance – Provide staff support to various Boards for implementation of grant programs, including but not limited to:

• Ensure compliance with all aspects of the Open Meetings Act, including filing notice with the Secretary of State by applicable deadlines, posting meeting notices, and the completion and distribution of agendas and minutes.
• Serve as point of contact between the Boards and the Federal granting agency to provide information regarding the guidelines, policies, and procedures to implement the various grant programs.
• Coordinate the distribution of grant applications to the various Boards for review.  
• Review and make recommendations to Boards regarding the funding for submitted grant applications.

Grants Administration – Serve as the point of contact for the State of Oklahoma and the Federal granting agencies in administering the Federal grant programs, including but not limited to:

• Prepare the applications to the Federal granting agency for grant funds, to include grant writing for competitive and formulary grants.
• Develop and distribute grant application notices and the application forms to potential applicants.
• Oversee the disbursement of funds to the approved subgrantees throughout grant cycles.
• Supervise the monitoring of subgrantees to ensure compliance with State and Federal requirements; Collect statistical data from the subgrantees to assess program effectiveness and provide information to the Federal granting agency.
• Maintain up-to-date information on Federal grant legislation, technical assistance, and training opportunities.
• Prepare and submit the required progress reports to the Federal granting source and oversee the submission of the financial reports.

Communication – Serve as the contact point for the Federal Grants Division in communicating with outside contacts, including but not limited to:

• Prepare and receive correspondence.
• Maintain contacts with other professionals and agencies to exchange useful information.
• Communicate effectively by expressing self clearly and completely, both verbally and non-verbally, listening actively and responding appropriately.

QUALIFICATIONS

The following qualifications are required for this position:

• A minimum of bachelor’s degree; Master’s degree is preferred.

• A minimum of five (5) years’ experience in program management with three (3) years of supervisory experience.
• Experience in all aspects of grant managem