Office Assistant New York

Maven Securities is a leading proprietary trading organization, founded in 2011, with over 400 employees across London, Amsterdam, New York, Chicago, Monaco, and Hong Kong. Our goal is to establish and maintain a position of market leadership in everything we do; while remaining consistently committed to realizing the full potential of our people. We aim to continuously improve financial markets in a manner that benefits society through transparent and sustainable practices.

This role is a varied position and offers a great opportunity to support our senior staff in the New York office. You will be adept at handling daily challenges and will demonstrate a ‘can-do’ attitude in everything you do! It is best suited to a proactive and dedicated individual who is excited about working in a fast-paced environment.

The role is a permanent, in office, full-time position based in our New York office.

 WHAT YOU’RE GOING TO DO:

• Support day-to-day operations and management of the New York office i.e., travel arrangements, greeting visitors, coordinating both external and internal meetings, catering, and restocking supplies/groceries for the office, receipt and distribution of all incoming mail/courier deliveries
• Perform checks during the day to ensure all meeting rooms are presentable, fully stocked, with all conferencing equipment in working order and ready for the day’s meetings
• Plan and facilitate office events and be involved in social planning
• Ensure that facilities continually meet the applicable regulatory, environmental and health & safety standards and ensure information relating to the office is maintained in an orderly, logical, and centralized location that is accessible to other stakeholders in the business
• Effective communication with landlord, facilitate solutions for service requirements and issues including lighting, power, air conditioning, etc
• Be the main point of contact for the building and build upon the relationships with third-party service providers that Maven already has 
• Manage office-related vendor contracts and review them on a general basis
• Perform ad-hoc tasks as needed

WHAT WE’RE LOOKING FOR:

• At least 1-3 years of relevant experience, experience or interest in financial services a plus
• Strong organizational skills and attention to detail
• Strong knowledge of Microsoft products (Office, Excel, Word, PowerPoint) as well as Google Sheets & Slides
• Excellent communication skills, both oral and written
• Ability to assimilate requirements from multiple internal stakeholder groups
• Ability to work independently and collectively as part of a team
• Reliable, task-oriented, and has a methodical and thorough approach to work
• Ability to disseminate information in a clear and concise manner
• Ability to show initiative, ownership, and prioritize tasks
• Ability to pivot and show flexibility in a fast-paced environment
• Proactive, friendly, and a can-do attitude

 WHAT WE OFFER:

• A great environment whereby technology is key to our success
• The upside of a start-up without the associated risks
• Friendly, informal and highly rewarding culture
• Fast-growing global firm with plenty of opportunity where you will have significant impact  
• Eligible for company benefits e.g., medical, dental and vision insurance, 401k with match, and more

The salary range is between $60,000 - $70,000