Part-Time Special Project Assistant

Position Title:

Part-Time Special Project Assistant

Job Description:

Incumbent conducts research, data collection, and assists department management with technical support needed to advance various administrative projects and initiatives. Performs analysis, prepares reports, and develops recommendations. Coordinates and assists with implementation of complex, multi-agency, large scale, and long-term department/division initiatives.

About the Position:

This part-time position involves supporting division finance staff in invoicing, accounts receivable and accounts payable, as well as other initiatives as assigned.  Duties may include research, data collection, report preparation, cash management, customer service, supply ordering, travel and payroll reconciliation, etc.

Candidates should have strong analytical and mathematical skills, proficiency in various software programs, the ability to multitask, and excellent written and verbal communication skills. The ability to work collaboratively with colleagues or independently on select projects is also essential. Knowledge of procurement rules and experience in Workday is a plus.  

About the team:

The Public Services Administrative Services Division provides leadership, project support, strategy, and vision to the department while establishing transparent processes and standards for solutions that serve the public and enhance City assets. Applicants for roles within the Administrative Services Division can expect to play a pivotal role in centralized support while they back the five other divisions across Public Services. Applicants may not be in a public-facing role, but their work will have a direct impact on how the department’s services are delivered to the public and our internal customers.

Learn more about working for this division in the Department of Public Services and working in Salt Lake City.

This announcement will remain open until the position is filled and may close at any time without notice. Early application submission is strongly encouraged.

 

Position Salary Range:

$24.15/hr, paid bi-weekly

 

Key Responsibilities:

• Conducts research on assigned issues, performs analysis, and assesses legislative, fiscal, and political impacts of public policy issues. Develops models or scenarios to simulate economic, land use or legislative impacts.  Articulates and generates decision paths, and prepares formal written findings and recommendation for consideration and action by department/division administration.

• Facilitates meetings with city departments, diverse groups from the community, other governmental agencies, and consultants to obtain further insight and information necessary to negotiate a balanced resolution to issues and achieve established project goals/objectives.

• Explores and develops creative concepts, ideas, plans, or processes to address project issues.  Develops project parameters such as: project resources; time frames; funding options and budget requirements; staffing needs; and, methods, procedures and schedules for project implementation.  Drives project progress to ensure tasks and applications follow agreed upon decision path and time frames.  Keeps current on evolving public policy trends and industry benchmarks.

• Develops and monitors program and special project activities. Provides regular updates and reports to department and division management. May assist with monitoring compliance with contracts.

• May represent the department/division at community meetings, workshops, business, and other government meetings.

• Performs other duties as assigned. 

Minimum Qualifications:

• Bachelor’s degree in Public Administration, Political Science, Business Administration or a closely related field or four (4) years paid professional experience including any combination of research, statistical analysis, project and legislative review, policy development, and related activities. Preference may be given to candidates with public sector experience. Experience and education may be substituted on a year-for-year basis.

• Knowledge of effective project management, statistical analysis, and research methods and principles.

• Ability to prepare and present project details using complex spreadsheet analysis, graphi