Administrative Assistant (Temporary)

ABM, a leading provider of integrated facility solutions, is looking for an Administrative Assistant (Temporary). 
This will be a 1–2-month project with potential for permanent hire. The Administrative Assistant will provide administrative support for the Chief Engineer to the Engineering departments. Under the direction of the Chief Engineer, you will develop and implement a standardized filing and organizational system for the engineering department. You will then facilitate the implementation of this system throughout all engineering departments at the center. Upon implementation, you will provide ongoing support to maintain and update these standardized filing systems.  ABM (NYSE: ABM) is a leading provider of facility solutions with revenues of approximately $6.4 billion and over 130,000 employees in 300 offices deployed throughout the United States and various international locations. ABM’s comprehensive capabilities include electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, janitorial, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions. Founded in 1909, ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes — from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports.  Pay:  $30.90/HR The pay listed is the hourly range or the hourly rate for this position.   A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.  Shift:  Monday through Friday 8:00 a.m. to 4:30 a.m. 
Location: Embarcadero Center, San Francisco, CA Benefit Information:  ABM offers a comprehensive benefits package.  For information about ABM’s benefits, visit ABM 2025 Employee Benefits | Frontline Team Members   

Essential Functions:

• Provide calendar management to include creating meeting invitations, visitors' pre-clearance, conference room reservations, setting up conference calls, following up with meeting participants to ensure attendance, disseminating information to meeting participants, arranging for catering services if needed and handle all communications with both internal and external sources. 
• Compose, edit, type, and prepare documents to include letters, memos, forms, faxes, and transmittals, policies and procedures (including handling of confidential information). 
• Develop and create project-standardized files, folders and systems. 
• With minimal direction compose correspondence in support of Chief Engineer. 
• Draft documents for review and implementation by the Chief Engineer. 
• Provide superior customer service to internal and external clients and customers in a professional, positive manner. 
• Provide telephone support to include answering, screening and processing telephone calls. 
• Maintain up to date call list for the Chief Engineer. 
• Provide administrative support to include proposal preparation (including Power Point and graphic packages) and prepare spreadsheets, graphs, and charts, and presentation materials. 
• Coordinate monthly department meetings, record and distribute meeting minutes. 
• Sort, open and prioritize mail both incoming and outgoing in support of the Chief Engineer. 
• Develop and maintain a standard filing system (hard copy and electronic). 
• Organize and maintain electronic and card Rolodex or address book files. 
• Prepare, code and process check request, expense reports and invoicing. Obtain required approval signatures and submit to Accounts Payable. 
•  Compile, organize and finalize other documents for signature and distribution.  
• Prepare weekly office supply order. Verify that all items are received and distributed as appropriate. 
• Visit and perform filing and administrative duties at each of the engineering office sites. 
• Create and maintain files for Life Safety Systems, loss prevention systems and operating permits for each property. 
• Review, create and maintain all filing systems for the Engineering Department. 
• Work and communicate effectively with all Chief and Assistant Chief Engineers. 
• Perform special projects, as assigned. 
• Perform data entry in the work order systems. <