Executive Assistant - Hybrid

Executive Assistant - Hybrid 

Summary: 

ICF is a mission-driven company filled with people who care deeply about improving the lives of others and making the world a better place. Our core values include Embracing Difference; we seek candidates who are passionate about building a culture that encourages, embraces, and hires dimensions of difference. Diversity, Equity, Inclusion, and Belonging is simply who we are and what we do.  

We are seeking an Executive Assistant to provide comprehensive administrative support to the CHRO, Executive Vice President of Growth and Innovation, and Vice President of M&A, ensuring efficient and effective operations. This role involves managing complex schedules, organizing travel, handling communications, and performing a range of administrative tasks with minimal supervision. 

Key Responsibilities: 

• Perform a variety of complex and routine administrative duties, ensuring compliance with guidance and policies. 
• Independently make decisions within established guidelines and perform a full range of administrative services. 
• Organize and maintain heavy calendars, schedule and deconflict meetings, and manage travel arrangements (domestic and international). 
• Prepare, proofread, and compose materials with a high attention to detail. 
• Complete and manage expense reports and procurement card reconciliation. 
• Assist executives in managing and prioritizing daily workloads and adjusting to revised priorities. 
• Supervise administrative assistant and delegate tasks effectively to ensure an efficient workflow and adherence to deadlines. 
• Mentor and guide junior administrative assistant, fostering their professional growth. 
• Prepare meeting materials, maintain continuity of office operations in executives' absence, and oversee onboarding and compliance processes. 
• Act as a point of contact for administrative and leadership teams, leveraging networks and resources effectively. 
• Participate as a primary point of contact and a leader among all administrative staff within the organization, fostering a collaborative environment to facilitate knowledge-sharing and the implementation of best practices.  
• Participate in or drive team initiatives to improve operations and office best practices, including but not limited to working on special projects and coordinating with senior level leaders 
• Coordinate, facilitate, and provide support for conferences, meetings, and events, including managing hybrid meetings within Teams (or other hybrid meeting technologies) 
• Handle catering and event planning for meetings and workshops. 

Basic Qualifications: 

• 7+ years of experience providing executive-level administrative support in a large corporate environment. 
• 7+ years of experience in calendar management, making travel arrangements, managing expense reports, and planning meetings. 
• 5+ years of experience using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management software.
• HS diploma or GED. 

Additional Qualifications: 

• Certified Professional Secretary or Certified Administrative Professional (preferred). 
• Strong attention to detail and accuracy with excellent proofreading skills.
• High level of professionalism and discretion when handling confidential information.
• Flexibility to adapt to changing priorities and deadlines. 
• Strong organizational, prioritization, and analytical skills. 
• Excellent oral and written communication skills. 
• Ability to multi