DEPARTMENT OF VETERANS' SERVICES

For Veterans and those who care for them.

PROCUREMENT ASSOCIATE

Job Location:

Arizona State Veteran Home - Yuma
6051 East 34th Street 
Yuma, AZ 85365

Posting Details:

Salary: $18.00 to $19.80 hourly  

Grade: 16

Closing Date: July 30, 2025

Job Summary:

Would you like to be part of an amazing team that helps veterans thrive? At the Arizona Department of Veterans' Services (ADVS), we are committed to serving and honoring veterans, service members, and their families by ensuring that they receive the highest quality services so that they can thrive for a lifetime!

We are looking for an outstanding Procurement Associate.

Your rewards:
• Incomparable Benefits: Our program provides the opportunity to receive a pension and healthcare benefits for a lifetime!
• Meaningful Work: Your dedication will directly enhance the lives of veterans and their family members, providing them with the care and respect that they deserve.
• Professional Growth: You will engage in continuous learning and improvement through the Arizona Management System (AMS).

Your contribution:
• Outstanding Service: Provide the best assistance to veterans to improve their quality of life
• Continuous Improvement: Participate in facility meetings, training sessions, and the implementation of the Arizona Management System (AMS) to achieve continuous improvement and efficiency
• Team Collaboration: Work with other professionals to use your expertise while improving your knowledge, skills, and abilities

Job Duties:

• Reviews purchasing requests for completeness and accuracy
• Locates sources for supplies and services and evaluates options based on cost, quality, and availability
• Selects source and places orders for routine contract purchases
• Locates sources for supplies/services
• Evaluates options based on cost, quality, and availability
• Assists with gathering information for purchases and/or completion of required bid documents for non-routine contract purchases
• Assists with gathering information for purchases and/or completion of required bid documents (e.g. Invitations for Bid, Requests for Quotations, Requests for Proposals, to include Off Contract, Sole Source, Three Quote process, and Not Practical to Quote form requirements) for non-contract items
• Operates computer spreadsheets applications, purchasing/inventory software and internet applications to locate potential suppliers, supplies, and to prepare cost analysis and general procurement reports
• Completes purchase requisitions, purchase orders, blankets orders and receipts, etc. in accordance with the Arizona State Procurement Code and agency rules, policies, procedures, laws, and regulations
• Maintains files on open purchase orders, correspondence, vendor lists, product catalogs, etc.
• Expedites orders and responds to questions and/or delivery problems from staff and vendors
• Initiates change orders and cancellations as necessary
• Receives and restocks supplies, materials, and equipment
• Checks quantity and quality of goods received for conformity to requisitions issued and specifications
• Follows up with vendors regarding any discrepancies, to include coordinating returns and credits
• Stocks shelves and medicine rooms for nursing staff to maintain inventory
• Attends and participates in purchasing-related training, seminars, trade-shows, member affiliations and staff meetings
• Provides training procedures to new staff

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• Rules, regulations, policies/procedures, principles, and practices that govern the agency, section, and work unit
• Procurement guidelines and procedures
• Record keeping
• Report preparation
• Computer software applications
• Limited range of standard commodities, services, sources of supply, local markets, price trends
• Purchasing, requisition process, working with suppliers, and ordering methods for procuring products, materials and services

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