HR Administration & Benefits Specialist

Description

Join the Grunt Style Human Resources Team!

We have an exciting new opportunity at Grunt Style as the HR Administration & Benefits Specialist. This role supports all areas of Human Resources and employee benefit programs. 

Job Summary

The HR Administration & Benefits Specialist will report to the HR Manager and is responsible for HR administration and benefits management. The ideal candidate will have a strong work ethic, be detail-oriented, and have the ability to work both as a team and independently. Position will be an active member of the Grunt Style Human Resources team in Carol Stream, Illinois and San Antonio, Texas.

Job Duties and Responsibilities

Benefits (Health & Wellness)

• Coordinate daily benefits processing. Handle enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, retirement plan, and compliance reviews of all plans. 
• Research employee benefits plans and vendors to identify those that present the best value and fit for Grunt Style. 
• Design, recommend and implement new programs. Examine possible plan designs and benefits cost changes. 
• Serve as primary contact for plan vendors and third-party administrators. 
• Coordinate transfer of data to external contacts for services, premiums, and plan administration. 
• Ensure compliance with applicable government regulations. Ensure timeliness and accuracy of required reporting and fees.
• Oversee maintenance of employee benefits data and update employee payroll records.
• Audit vendor invoices for accuracy. 
• Perform plan audits. Prepare, collect, and organize data for annual 5500 compliance filings.
• Provide customer service support and develop communication tools to enhance understanding of the company's benefits package. 
• Design and distribute materials for benefits orientations, open enrollment, and summary plan descriptions.
• Manage all leave of absence and medical accommodation programs.

HR Administration

• Respond to internal and external HR related inquiries or requests and provide assistance
• Maintain records of personnel-related data (payroll, personal information, leaves, etc.) to ensure all employment requirements are met
• Serves as the primary administrator for our temporary workforce including time keeping, conversions & invoicing
• Support the onboarding process including new hire orientation
• Assist with employee engagement events & activities
• Other duties as assigned

Requirements

Competencies 

• Excellent communication skills, with demonstrated ability to partner.
• Ability to apply sound judgment and expertise to continuously improve the HR function and serve our employees.
• Willingness to contribute to other areas of the HR function to foster a strong employee experience.
• Excellent interpersonal and technical support skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Familiarity with human resource policies and procedures to ensure the Benefits & Payroll functions meet organizational needs and goals.
• Ability to keep information confidential. 
• Proficient with Microsoft Office Suite or related software.

Required Education and Experience

• Bachelor’s degree in Human Resources Management, Business Administration, or related field 
• Minimum 7 years of Human Resources experience
• Proficient knowledge of Paylocity
• Minimum of 3-5 years of experience in benefits administration
• Solid foundation in US leave administration
• Bilingual preferred
• SHRM-CP or SHRM-SCP a plus

Supervisory Responsibility

None

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and printer/copiers. 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. 

• Prolonged periods of working on a computer and communicating via phone.
• Extensive typing and record keeping.
• Ability to move throughout office and attend meetings and one-on-ones
• Regularly required to communicate verbally and understand conversation. 
• May occasionally lift and/or move up to 15 pounds. 
• Speci