Director of Scheduling

Department: Scheduling

Employment Type: Full Time

Location: Los Angeles, CA

Compensation: $150,000 - $180,000 / year

Description

The primary function of the Director of Planning and Scheduling is to support W.E. O’Neil in all things related to planning and scheduling of construction projects, as well as providing input on best practices and training efforts on a corporate level. The Director of Planning and Scheduling oversees the Planning and Scheduling Department and has the responsibility of approving all related processes and procedures and developing corporate training materials. The Director of Planning and Scheduling is ultimately responsible for the quality and timeliness of all schedules produced by W.E. O’Neil Construction. 

Key Responsibilities

The duties, responsibilities and attributes of the Director of Scheduling typically include, but are not limited Responsibilities: Technical Skills 

• Capable of successfully creating, managing, and updating a P6 or Microsoft Project schedules for large scale projects, under various delivery methods, diversity in market sectors and varying complexities
• Work closely with the Estimator(s), Project Superintendent(s) and Project Manager(s) during the preconstruction phase in managing the various design phases and creating and managing the P6 schedule through the execution of the projects GMP 
• Work closely with the Superintendent(s) and project team in maintaining and enforcing W.E. O’Neil’s scheduling policy and content excellence  
• Monitor project progress with Superintendent(s) and the ability to perform monthly schedule updates for all projects that you are assigned to
• Monitor all project completion dates/commitments and make sure no project is running significantly late without documentation and action being taken
• Determine root cause of any impacts and assist in generating recovery schedule when deemed necessary
• Work with Superintendent(s) as necessary to make schedule “course corrections” to ensure project completes on time 
• Partner with the Estimating Department to develop bid schedules, as required
• Provide leadership to the project team and staff to ensure quality control remains a priority throughout the building process 
• Ensure documentation of all claims are being properly handled to avoid litigation 
• Train the Project Management and Project Superintendent personnel on scheduling philosophy
• Develop training topics and corresponding materials
• Lead the resolution of all project specific schedule issues 
• Provide information to be utilized in the Material Procurement Log to ensure timely deliveries that correspond with the projects P6 schedule (excel export or custom filters)
• Provide guidance to the team on desired format and content to best organize schedule activities and monthly deliverables
• Understands and implements the schedule requirements required by the project specifications and / or required by the Owner’s Prime Contract agreement
• Work with project team on what-if schedules to analyze impacts of differing construction means and methods
• Interface with project management, owner, and subcontractors on all scheduling related issues, including reporting requirements, progress status, and preparing time impact analysis
• Ability to identify and create the global reports, layouts, filters, etc that will be used by all projects to better manage their schedule as well provide information for project and executive reports
• Ability to create custom reports, layouts, filters, etc. to provide teams schedule information in a more readable format
• Ability to provide detailed delay analysis, as needed
• Experience in pull planning/last planner meetings and implementation into the schedule
• Manage the aspects of LEAN that WEO wants to use and implement (last planner, pull planning, etc).
• Assist Business Development with the preparation of responses to RFPs by providing technical writing, as required 
• Participate in presentations to prospective Owners, as required 
• Represent WEO at Owner, Subcontractor and coordination meetings, as required 
• Participate in weekly OAC Meetings when applicable  
• Understand the schedule requirements required by the project specifications and / or required by the Owner’s Prime Contract agreement
• Attend and participate in WEO Quarterly Risk Management (QRM) Trainings
• Participate in WEO networking events
• Contribute to Scheduling Department efforts, i.e. attend conferences, seminars, industry events, etc. 
• Utilizes the WEO template schedule and updates it as needed
  
  

Skills, Knowledge and