Senior Administrative Associate, College of Pharmacy, Division of Pharmacology & Toxicology

Job Posting Title:

Senior Administrative Associate, College of Pharmacy, Division of Pharmacology & Toxicology

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Hiring Department:

College of Pharmacy

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Jun 08, 2026

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

This position may occasionally be required to work additional hours to complete time-sensitive projects, or attend events. Position may perform work both in-person and remotely as determined by supervisor and college leadership work needs. Flexible work arrangements are available in the College of Pharmacy.

The University of Texas at Austin provides competitive compensation plans plus a comprehensive benefits package that includes: insurance and Teachers Retirement System (TRS) retirement benefits; paid vacation, sick and holiday time off; access to employee professional development and wellness services; the opportunity to qualify for the Public Service Loan Forgiveness (PSLF) federal program; flexible work arrangements and more.

The College of Pharmacy at The University of Texas at Austin welcomes and respects all individuals and communities by valuing and consciously maintaining awareness of perspectives and experiences. 
 

Purpose

The Senior Administrative Associate reports to the Senior Administrative Program and Division Coordinator in the Division of Pharmacology and Toxicology to support faculty, graduate programs and general division administrative functions.
 

Responsibilities

• Provide administrative support to several division faculty and their research staff, following university and college policies and procedures. This includes processing various HR transactions in Workday for students and research staff, working with Texas Global to process international visas as needed, processing tuition payments, scholarship awards, reimbursements, and bill payments. Coordinate travel for faculty, staff, and students. Procurement card reconciliation, entertainment requests and reimbursements. Submit facilities requests, order and monitor inventory of office supplies, oversee mail distribution and other administrative requests. (50%)

• Coordinate seminar series making arrangements for guest speakers, including travel, meals, itineraries and reimbursements (15%)

• Assist and participate in division events, including an annual graduate student recruiting event. (15%)

• Assist principal investigators with grant documents and other grant-related activities, including budget monitoring. (10%)

• Draft letters and other administrative documents in a professional manner. Assist with academic functions such as course instructor evaluations, exams, and other academic related requests. Attend meetings and training sessions as required. (10%)

• Additional duties as assigned.

Required Qualifications

• High School Diploma (or GED) and at least one year of clerical experience at the Administrative Assistant or Administrative Associate level.

• Experience providing excellent administrative support

• Experience with productivity and collaboration tools such as Microsoft 365 applications, specifically Outlook, Excel, Word, and Teams; Zoom or other video meeting platform; and Box or other cloud document sharing.

Equivalent combination of relevant education and experience may be substituted as appropriate.
 

Preferred Qualifications

• Bachelor’s degree and at least 2 years of clerical experience at the Administrative Assistant or Administrative Associate level.