Work Study/Front Desk Assistant (3 Positions)

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Closing Date:

Type of Position:

Clerical

Workstudy Position:

Yes

Job Type:

Temporary (Fixed Term)

Work Shift:

Sponsorship Available:

No

Institution Name:

University of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

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Department:

Children International

Department's Website:

https://forms.gle/HB4Z1L2YCAb75bXPA

Summary of Job Duties:

The Front Desk Assistant will play a crucial role in welcoming our children, youth, and families, assisting them during appointments & phone calls, and providing general office assistance for the department. The position's dedication to helping families thrive and strong communication skills will contribute to the overall well-being of the families we serve. The Assistant will work under the direct supervision of the Sponsor Relations Manager and work closely with the membership team & programs team. Candidates must be available Monday-Thursday during at least one of the available shifts (8:30am - 12:30pm, 10:00am - 2:00pm, 1:30pm - 5:30pm). Final schedule open to discussion based on department needs and applicant availability. Must be able to provide the proof of Work Study Award. Spanish is highly preferred. This position is governed by state and federal laws, and agency/institution policy.

Qualifications:

Required Education and/or Experience:

• Must be 18-years old with a high school diploma

Preferred Education and/or Experience

• Some college & Spanish language skills (written and verbal).

Job Duties and/or Responsibilities:

• Manage incoming calls and visitors by scheduling appointments, welcoming visitors, and forwarding to appropriate staff and/or documenting all messages.
• Access children’s/families’ information utilizing proprietary databases to schedule appointments and other information necessary to manage the position responsibilities.
• Manage incoming mail & packages and forward to the appropriate staff.
• Have knowledge of recruitment policy, program schedules, and appointment schedules
• Attend and assist during scheduled events for agency completion of sponsorship requirements and recruitment necessary for the children and youth in the program(s).
• Assist in the data entry as needed, including physical or electronic filing utilizing proprietary databases.
• Ensure the front office is presentable for children, families, and visitors by maintaining an organized and clean workspace
• Make nec