Senior Laboratory Coordinator - Cancer Center

Department:

SOM KC Cancer Center Clinical Trials

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Clinical Research

Position Title:

Senior Laboratory Coordinator - Cancer Center

Job Family Group:

Professional Staff

Job Description Summary:

The Senior Laboratory Coordinator will be responsible for coordination of oncology clinical trial study specimens and supplies per protocol requirements. This includes pharmacokinetics, pharmacogenomics and ancillary studies for Industry-Sponsored, Cooperative Group and Investigator Initiated clinical trials.

The University of Kansas Cancer Center is the only National Cancer Institute designated Comprehensive Cancer Center in the region, 1 of only 57 in the nation to receive this distinction. Patients gain access to the most promising therapies, cutting-edge clinical trials and world class research.

Job Description:

Job Responsibilities

• Collect, process, and ship biological specimens in accordance with protocol-specific requirements, applying in-depth knowledge of clinical trial procedures and regulatory standards.

• Obtain, document, process and manage serial specimens (blood and other bodily fluids) obtained from patients participating in clinical trials.

• Coordinate the collection of central study samples and required study assessments in collaboration with nursing, study coordinators, physicians and patients in a timely manner.

• Responsible for requesting and shipping research related pathology requests for the CTO. Collaborates with Tissue Repository staff and assists with obtaining and shipping tissue specimens based on IATA/DOT Guidelines. Communicate with Study Coordinators regarding the status of tissue requests.

• Perform study specific ECGs and transmit data to appropriate database as listed in the study protocol schedule of events.

• Assist with training, mentoring, shadowing and onboarding junior staff when directed by management.

• Verify accuracy and properly store study flowsheets when directed by management.

• Provide quick and accurate email responses and query resolution to sponsors, monitors, nursing, study coordinators, etc.

• Work with data coordinators during onsite monitor visits and audits to provide organized, accurate patient lab charts. Proactively check-in with study monitors and provide requested lab documents.

• Attend Kick-Off-Meetings and assist management with Site Initiation Visits when needed.

• Reference and maintain a variety of study protocols and central lab manuals.

• Responsible for Inventory Maintenance of study supplies including, but not limited to, maintaining adequate kit amounts, ensuring the destruction of kits and creation of NTFs, submitting kit supply orders, updating kit inventory spreadsheet, as well as preparing kit orders for Satellite Sites.  

• Accurately perform data entry, if necessary, in both Hospital and Laboratory information systems according to hospital and laboratory policies and procedures, as well as compliance requirements.

• Ensure all requirements for specimen integrity have been met (positive patient identification, correct specimen collected, proper transport of samples has been employed, etc.).

• Utilize EMR (Epic) and Outlook lab calendar to set up study lab collections and schedule upcoming couriers.

• Participate in weekly lab rotation, daily patient assignments and Friday handoff emails.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Work Environment

This position requires occasional travel between the Clinical Research Center, Westwood Facility, Indian Creek Campus and The University of Kansas Health System Hospital for meetings, kit drop off and transport of study specimens. This position will be 100% onsite.

Medical laboratory environment involving handling of laboratory equipment and samples. 

Required Qualifications

Education:

• 4 years of relevant work experience. Education may substitute on a year for year basis.

• One year of lab assistance and/or lab tech experience.

• Experience with HIPAA guidelines and research regulations.