Summer Internship: Procurement & Vendor Master Intern (Remote)

BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

Note: To be considered for our 2025 Summer Internship program you must be enrolled in a university degree program and cannot be graduating sooner than December 2025. 

Education Required: Currently pursuing or recently completed a degree in Business Administration, Supply Chain Management, Finance, or related field.

General Description/Scope of Responsibilities (Internship): As a Procurement & Vendor Master Intern, you will assist in both the procurement sourcing process, category management, and the end-to-end vendor onboarding process, supporting the accurate management of vendor records and ensuring compliance with company policies. You will collaborate closely with internal teams and external vendors to streamline processes and maintain accurate vendor data.

Essential Functions of Job Rotation:

Sourcing/Category Management:

• Assist with a Request for Proposal (RFP):
  • Collaborate with the Procurement team to develop and manage RFPs for key projects.
  • Help draft RFP documents, consolidate supplier responses, and perform comparative analyses.
  • Support communications with suppliers to clarify requirements and timelines.
• Support Capabilities Matrix Development:
  • Assist in adding to a detailed capabilities matrix for suppliers, focusing on oncology commercial services.
  • Research and organize data to evaluate supplier strengths, services, and differentiators.
  • Contribute to insights that guide supplier selection and strategic decision-making.
• Spend Data Cleanup and Analysis:
  • Support the creation of spend reports that provide actionable insights for cost-saving opportunities.
• Collaborate with Cross-Functional Teams:
  • Work closely with stakeholders across the Procurement, Legal, and Commercial teams.
• Support Supplier Relationship Management (SRM) Program:
  • Assist in tracking supplier performance, feedback, and key metrics.
  • Help facilitate supplier scorecards
  • Contribute to initiatives that strengthen supplier partnerships and improve engagement.

Vendor Master Management:

• Vendor Onboarding Coordination:
  • Assist in the onboarding of new vendors to ensure they meet company standards and are accurately set up in internal systems.
  • Guide vendors through the onboarding process, ensuring all required documentation (e.g., tax forms, insurance certificates, compliance documents) is collected.
  • Liaise with internal teams (Legal, Finance, IT, etc.) to validate vendor documentation and ensure alignment with company policies.
• Vendor Database Management:
  • Maintain and update the vendor database, ensuring that information is accurate and timely for procurement and operational needs.
  • Track and file all vendor records according to internal compliance and data management standards.
• Vendor Relationship Management:
  • Act as the primary point of contact for vendors during the onboarding phase, addressing questions and providing guidance.
  • Collaborate with vendors to resolve any onboarding-related issues or concerns promptly.
• Process Improvement & Documentation:
  • Identify areas for process improvement to streamline vendor onboarding, reduce lead times, and enhance efficiency.
  • Assist in creating and updating onboarding guides, process documentation, and training materials for new vendors.
• Compliance and Risk Mitigation:
  • Ensure that vendors comply with internal policies, regulatory requirements, and industry standards.
  • Assist in conducting risk assessments for new vendors and escalate concerns to senior procurement staff as necessary.

Computer Skills:   

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint)
• Experience with vendor management or procurement software (e.g., SAP, Oracle, Ariba) is a plus.

Other Qualifications:   

• Communication:
  • Strong verbal and written communication skills to effectively engage with vendors and internal teams.
  • Ability to explain processes clearly and professionally to external vendors.