Jobs and Careers

Payroll and Office Coordinator

Wahlburgers

Las Vegas, United Statesfull_timeVerifiedPosted 5 Aug 2026

About the role

Replies within 24 hours

Benefits:

Competitive salary
Dental insurance
Health insurance
Vision insurance

Position: Payroll and Office Coordinator
Reports to: Vice President of Finance & Accounting

Location: Wahlburgers Restaurant Support Center – Las Vegas, NV

Schedule: In-office, Monday–Friday

Status: Full-Time, Salaried
Compensation: Salary commensurate with experience

Position Summary

Wahlburgers Restaurant Support Center is seeking an organized, detail-oriented, and proactive Payroll and Office Coordinator to support payroll administration and office operations at our Las Vegas Restaurant Support Center.

Approximately 60% of this position will focus on payroll coordination responsibilities, including reviewing payroll information, maintaining employee records, assisting with payroll processing, and responding to payroll-related questions. Approximately 20% will focus on accounting and accounts payable responsibilities, including invoice processing, payment coordination, reconciliations, and maintaining accurate financial records. The remaining 20% will focus on coordinating the daily operations and organizational needs of the Las Vegas office.

As a newly created position, the role’s responsibilities may expand and evolve based on the needs of the organization.

Key Responsibilities:

Payroll Coordination Approx. 60% / Accounting & Accounts Payable Approx. 20%

Assist with preparing and processing weekly payroll for corporate and restaurant employees.
Review employee timecards for completeness, accuracy, proper approvals, and compliance with payroll deadlines.
Follow up with managers regarding missing punches, timecard discrepancies, approvals, and other payroll-related matters.
Maintain payroll information, including new hires, terminations, compensation changes, deductions, direct-deposit information, and tax documentation.
Review payroll reports and support documentation to identify and resolve discrepancies before payroll is finalized.
Assist with processing bonuses, commissions, reimbursements, garnishments, deductions, and other payroll adjustments.
Maintain accurate and confidential payroll files and employee records.
Respond to routine employee and manager questions regarding paychecks, timekeeping, deductions, payroll schedules, and payroll procedures.
Assist with payroll corrections, off-cycle payments, and final-pay documentation.
Coordinate with Human Resources, Finance, restaurant management, and the company’s payroll provider to resolve payroll-related questions and discrepancies.
Organize payroll documentation for audits, reporting, workers’ compensation, and compliance purposes.
Assist with year-end payroll activities, including employee information reviews and W-2 preparation and distribution.
Help document and improve payroll procedures, calendars, approval processes, and internal controls.
Maintain strict confidentiality when handling payroll, compensation, and employee information.

Office Coordination — Approx. 20%

Coordinate the daily operations and organizational needs of the Las Vegas Restaurant Support Center.
Answer and direct corporate office phone calls.
Accept, sort, and distribute incoming mail and packages, including critical and time-sensitive documents.
Manage outgoing mail, courier services, office deliveries, and package tracking.
Digitally deposit checks and organize related financial documentation.
Maintain office supplies, equipment, common areas, and general office organization.
Coordinate with vendors and service providers regarding office maintenance, supplies, and operational needs.
Assist with guest care email responses, as appropriate, to support timely communication and follow-up.
Coordinate applications, licensing documentation, insurance requests, and regulatory forms.
Support the organization and tracking of office-related needs for new restaurant openings.
Draft and format memos, internal communications, company announcements, reports, and other business documents.<