Executive Business Administrator

The Central Finance Team (CFT) partners closely with finance teams and senior leaders across Microsoft. CFT leads company-wide planning, analysis, forecasting, and budgeting efforts, and includes Treasury, Finance Data & Experiences, and Investor Relations (IR) functions. 

As the Executive Business Administrator supporting the CVP of CFT and the VP of IR, you will own calendar and meeting management, and implement solutions that improve leader and team effectiveness. You will partner with business managers, executive staff, and key stakeholders to run a strong rhythm of business (ROB), coordinate events and logistics, manage space and resources, and provide seamless support in a fast-paced, high-impact environment. 

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. 

Calendar and Meeting Management 

• Provide strategic calendar management and time-planning support while maintaining strict confidentiality and integrity. 

• Own end-to-end meeting planning and logistics, including preparation, materials, and follow-ups, based on leader and business needs. 

• Use strong judgment and business context to prioritize requests, coordinate delegates, and keep leaders and executive staff aligned. 

• Operate effectively amid ambiguity, making sound decisions with incomplete information and shifting priorities. 

Cross-Functional Collaboration and Communication 

• Build and leverage strong internal and external networks to accelerate leader and team outcomes. 

• Proactively drive communications across executives, central teams, and business partners to share updates, align decisions, and improve efficiency. 

• Mentor business support professionals; contribute to an inclusive team culture; and support hiring and onboarding in partnership with hiring managers and Global Talent Acquisition (GTA). 

Event Coordination and Logistics 

• Lead planning and logistics for events and offsites (e.g., quarterly business reviews, town halls, summits) and support related projects as needed. 

• Create workback schedules, define checkpoints, and drive actions to ensure high-quality event and project outcomes. 

Resource Management 

• Manage expenses and budgets, including purchase processes, statements of work (SOWs), tracking, and policy compliance. 

• Partner with Finance to support budget planning, headcount processes, and reporting. 

Rhythm of Business (ROB) 

• Implement and maintain a consistent ROB aligned to business cadence; identify gaps and take action to keep operations running smoothly. 

• Partner with executive leaders to build and manage the annual ROB, including the fiscal-year calendar and executive meeting schedules. 

Space Management and Planning 

• Manage space planning for the organization, including large-scale space requests and moves; use utilization data to inform changes. 

• Represent team needs with Workplace, Facilities, and business partners to deliver an effective workspace experience. 

Travel Management  

• Coordinates travel arrangements, creates detailed itineraries, manages logistics, and ensures compliance with travel policies.  

Confidentiality and Trust 

• Handle highly sensitive information with discretion, sound judgment, and consistent adherence to privacy and confidentiality expectations. 

 Other 

• Model Microsoft’s culture and values in all aspects of work. 

Required qualifications 

• 7+ years of administrative, business support, or customer service experience supporting executive/upper-level leaders, with an emphasis on complex scheduling, event/meeting coordination, travel, and administrative operations. 

Preferred qualifications 

• Bachelor’s degree in a relevant field (e.g., Business Administration, Human Resources, Marketing, Communications, Psycho