Business Support Assistant - FMI AZ

Focus on the Family has nearly 700 employees who work to achieve the mission of enriching the lives of families, engaging the culture, advocating for life, and spreading the Gospel of Jesus Christ. Our Hope Restored Retreat Centers have helped transform thousands of marriages in crisis. Our program has been very successful in large part due to our skilled clinical team, who offer a personalized, faith-based program for couples at the breaking point, giving them the safe place and expert help they need to get to the root of their issues.

Join our team at our new location in Cave Creek, Arizona, where the work is meaningful, the culture is rewarding, and the purpose is eternal.


The Business Support Assistant - FMI position exists to provide administrative support for the General Manager and has limited responsibilities for certain aspects of Accounting and Human Resources at the property level.

Essential Duties/Responsibilities:
HR:
• Is accountable to the Sr VP, Human Resources for all HR functions
• Participates as a member of the Retreat Center Leadership Team (GM, Clinical Site Director, and HR Liaison)
• Is responsible for HR communications and relays key deadlines for benefits, learning opportunities, and policy manual changes to all staff
• Assists all employees in understanding and accessing benefits
• Maintains Personnel Requisitions in keeping with budgeted staffing guidelines
• Reviews applications, screens applicants, schedules interviews, and onboards new employees
• Participates in Recruiting Meetings and other meetings as assigned
Assistant to the General Manager:
• Provides administrative support in the form of taking meeting minutes, managing GM’s calendar, scheduling travel, and reconciling travel reports
• Assists GM and Clinical Site Director in planning annual staff events
Accounting:
• Assists in the purchasing process and works directly with a Colorado Springs buyer
• Assists in setting up vendors and ensuring appropriate Coverage of Insurance (COI)
• Ensures that everyone at the property is accurately completing all payroll tasks
• Manages and reconciles the petty cash account
Other Duties/Responsibilities:
• Creates, maintains, updates, and organizes security of office and computer files containing correspondence, records, etc.
• Liaises with the IT Help Desk on behalf of employees to make sure they can access email, Dayforce, the Hub, and SalesForce
• Manages the employee key card access system
• Serves as a willing support to the Housekeeping and Hospitality team, working alongside them to serve couples as needed
• Performs other duties as assigned
Working Environment/Physical Requirements:
• Office environment
• Occasional holiday and weekend work is required

JOBQUALIFICATIONS/REQUIREMENTS
Character/Spiritual:

Exemplifies Ephesians 5:1-2, “Therefore be imitators of God as dear children and walk in love, as Christ also has loved us and given Himself for us...”

Pursues the Great Commission given by Jesus Christ in Matthew 28:19-20, “Go therefore and make disciples of all the nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, teaching them to observe all things that I have commanded you; and lo, I am with you always, even to the end of the age.”

Is a consistent witness for Jesus Christ; maintains a courteous, Christ-like attitude in dealing with people within and outside of Focus; adheres to the Standard of Moral Conduct and Statement of Faith; upholds Focus on the Family's ministry in prayer

Prays personally for Focus on the Family’s staff and constituents and may occasionally lead in a public prayer

Engages in Christian ministry

Demonstrates behaviors aligned with FOF core values

Personal Characteristics:
• Strong integrity and character traits needed to provide accountability on financial stewardship, reporting, and management issues
• Must be a servant-oriented person who maximizes strengths and maintains accountability in areas of needed development
Knowledge/Experience:
• Bachelor's Degree in related field preferred
• 1-3 years of experience in Clerical, HR, or Accounting (or equivalent work experience)
Skills, Abilities, and Special Talents/Gifts:
• Able to communicate effectively, both verbal and written
• Ability to deal with stress from deadline pressure and multiple tasks
• Shows discretion in handling confidential information
• Proficient in use of MS Office software, especially Excel advanced functions (lookups, pivot tables, macros); Great Plains experience preferred
• Attention to detail, self-starter, good follow-through
• Ability to learn complex subject matter and tasks quickly and with mi