Specialist, Accounts Payable

We’re looking for motivated, engaged people to help make everyone’s journeys better.

The Accounts Payable Specialist is responsible for timely and accurate processing and control of accounts payable (AP).

Hourly Rate:

• $29 Per Hour

Benefits

• Paid time off
• 401k, with company match
• Company sponsored life insurance
• Medical, dental, vision plans
• Voluntary short-term/long-term disability insurance
• Voluntary life, accident, and hospital plans
• Employee Assistance Program
• Commuter benefits
• Employee Discounts

Main Duties and Responsibilities:

• Manage a high‑volume accounts payable mailbox, ensuring all inquiries and requests are acknowledged and resolved within defined response timelines.
• Apply working knowledge of accounts payable policies, procedures, and compliance requirements to all transaction processing.
• Ensure timely and accurate processing, validation, and entry of vendor invoices in accordance with established service levels and internal controls.
• Process invoices for assigned locations in a timely manner to avoid service interruption or credit risk.
• Perform vendor setup and ongoing maintenance, ensuring data integrity and compliance with internal requirements.
• Receive and professionally handle vendor inquiries and calls, resolving issues promptly to maintain positive vendor relationships.
• Reconcile vendor statements, investigate discrepancies, and resolve invoice or receipt issues as needed.
• Assist with the escheatment process, researching outstanding checks and coordinating with third‑party vendors for filing and compliance.
• Support internal and external audits, including documentation, reporting, and issue resolution
• Participate in special projects supporting Accounts Payable operations, process improvement, and system enhancements.
• Support annual 1099 reporting, ensuring accuracy, completeness, and regulatory compliance
• Assist with monthly AP close activities, meeting deadlines and accuracy standards
• Support research and resolution of AP aging items and Goods‑Receipts‑Not‑Invoiced (GRNI) balances
• Demonstrate strong attention to detail, ensuring accuracy in invoice processing, research, and problem resolution.
• Able to effectively use ERP and accounting systems to ensure accurate and efficient processing of Accounts Payable transactions.

Qualifications

Education:

• High School Diploma

Work Experience:

• Minimum of three (3) years of hands‑on Accounts Payable processing experience, supporting high‑volume, deadline‑driven environments.
• Strong proficiency in Microsoft Excel and Word, with Excel skills (pivot tables, VLOOKUP, data analysis, and reconciliation techniques) to support invoice matching, aging analysis, and exception reporting.
• Experience working with ERP systems and accounting software, including invoice processing, vendor master data maintenance, and financial reporting.
• SAP experience preferred but not required.

Language / Communication Skills:

• Effective oral and written communication skills
• Must have the ability to communicate and disclose data in an accurate manner

Job Dimensions

Geographic Responsibility: US

Type of Employment: Full Time

Exemption Classification: Non-Exempt

Internal Relationships: employees at all levels of the organization

External Relationships: vendors

Work Environment / Requirements of the Job:

• Completeness, accuracy, and timeliness of invoice and payment requisition processing and remittance on an established daily and monthly schedule
• Normal office environment

gategroup Competencies Required to be Successful in the Job:

• Thinking – Information Search and analysis & problem resolution skills
• Engaging – Understanding others, Team Leadership and Developing People
• Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively
• Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer Focus

Demonstrated Values to be Successful in the Position

Employees at gategroup are expected to live our Values of Excellence, Integrity, Passion and Accountability. To demonstrate these Values, we expect to observe the following from everyone:

• We treat each