Senior Executive Administrative Assistant

Senior Executive Administrative Assistant
Salary range: $60,000- $80,000

Qualifications:

• Bachelor's degree preferred
• Three to five years related experience and/or training.
• Ability to read and comprehend complex instructions, correspondence, and memos. Ability to write correspondence.
• Ability to access the Internet and collect research on methods and samples of procedures and documents in other districts or organizations.
• To perform this job successfully, an individual should have knowledge of spreadsheet software, and word processing software.
• Satisfactory work record & criminal/child abuse clearances (Acts 34, 114, and 151).
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Such additional or alternatives to the above qualifications as the board or superintendents may determine appropriate and acceptable.

Summary

The Senior Executive Assistant for the Superintendent provides high-level confidential administrative support to the Superintendent, handling district-wide strategic initiatives, Board communications, and sensitive matters requiring discretion and judgment.

Essential Duties and Responsibilities

• Manage Superintendent's calendar, travel, and meeting logistics.
• Prepare and distribute Board meeting materials and confidential reports.
• Coordinate district-wide projects and ensure compliance with governance policies.
• Serve as liaison between Superintendent and internal/external stakeholders.
• Assists in maintaining accurate records related to the superintendent's progress toward achieving board identified goals.
• Composes and types routine correspondence.
• Organizes and maintains file system, and files correspondence and other records for the superintendent.
• Answers and screens supervisor telephone calls, and arranges conference calls.
• Greets scheduled visitors and conducts them to appropriate areas or persons.
• Performs secretarial duties and responsibilities as assigned by the superintendent.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Orders and maintains supplies, and arranges for equipment maintenance.
• Maintains supervisor's budget.
• Prepares reports for the superintendent.
• Performs such other tasks and assumes such other responsibilities as may be assigned or delegated by the supervisor.
• Handle highly sensitive information with utmost confidentiality.