Associate Project Manager

BGIS is currently seeking an Associate Project Manager to join the team in Birmingham, AL. 

BGIS is a leading provider of integrated real estate management services, including facilities management, project management, energy & sustainability services, strategic workplace consulting, real estate services and capital planning. Its range of solutions, supported by efficient systems, processes and people, enables it to create and optimize places that work for its clients. The team is dedicated to inspiring better business performance and helping clients focus on their core businesses. 

The Associate Project Manager plans and oversees the end-to-end delivery of assigned projects and ensures delivery within scope, budget and requirements.  This position will have a dual role of a supporting function to the central project management team for tasks that would be commensurate to a Project Coordinator.

RESPONSIBILITIES

 For the assigned projects:

• Plans and oversees the end-to-end delivery of assigned projects.  At this level, projects managed are typically of low complexity, risk and exposure often associated with medium to large scale programmatic work.
• In collaboration with project stakeholders, defines project scope, deliverables and requirements. 
• Develops and implements project plans.
• Determines resource and budget requirements, cost estimates, and timelines. 
• Identifies project risks and develops and implements mitigation and contingency plans. 
• Monitors project delivery against timelines and ensures timely completion.
• Oversees the activities of project team members and monitors project task completion.
• Communicates project status to relevant stakeholders.
• Ensures projects are delivered on time, within scope, budget and requirements, and complies with all regulatory, environmental and health and safety requirements.

Project Controls (Supporting Function to Project Management Team)

• Assumes financial responsibility for project including accurate, timely and relevant reporting to stakeholders.
• Facilitates invoice payments from clients and to vendors.
• Reviews and approves vendor billing.
• Prepares client and vendor change orders.
• Monitors, controls, and reports on the financial performance of projects.
• Drafts contract and purchase agreements.
• Maintains all required and relevant project related data in Project Management Software system of record.  Ensures data is maintained to the highest integrity throughout the project lifecycle. 
• Collect and prepare all relevant project start and closeout materials consisting of applicable Submittals, Operation & Maintenance Manuals, Expediting Reports, Change Order Log, RFI log, Correspondence Log, etc.

Client Relationship Management

• Develops and maintains effective relationships with clients. 
• Responsible for resolving issues, managing client expectations, and ensuring client satisfaction. 
• Other duties as assigned

REQUIRED EDUCATION, KNOWLEDGE and ABILITIES

• High School Diploma required.
• College diploma preferably in architectural technology, construction technology, engineering technology, business management or equivalent work experience is preferred
• 1 to 3 years of project management work experience; or 5 to 7 years of project coordination work experience
• Project management – proven ability and experience in delivering projects on-time, on-budget, within specifications and in-compliant with all requirements including but not limited to regulatory, environmental, health, and safety requirements.
• Project Budget management – proven ability and experience in developing and managing budgets.
• Project risk mitigation and management – proven ability and experience in mitigating and managing project risks.
• Communication – strong communication, influence, persuasion, and negotiation skills.
• Relationship building – proven ability and experience in building and maintaining effective relationships
• Client management – proven ability and experience in managing client relationships and expectations
• Client service orientation – strong client service orientation
• Vendor management – proven ability and experience in managing vendor performance
• Quality – possesses a continuous improvement and quality mindset along with a desire to continuously seek and incorporate best practices and technologies in order to optimize program delivery and deliver value to the client
• Computer proficiency – proficient in and experience with MS Office suite of applications along