Sr. HR Coordinator

JOB SUMMARY

We are seeking a Senior Human Resources Coordinator who will assist members of the Human Resources team with functions relating to Onboarding, Orientation, Recruitment, and general administrative support. Serves as one of the Human Resources contacts for employees who call, email, or visit the department with questions. Responds courteously, forwards complex issues to HR team members. This role will be based in our headquarters located in our Marlborough office reporting to the HRIS/Benefits Manager.

ESSENTIAL JOB FUNCTIONS

• Onboarding
  • Responsible for the on-boarding process upon the candidate being hired, ensuring all the necessary paperwork is completed, and requirements are met per the location, including I-9’s, E-Verify, policies, benefit elections etc.
  • Assist Receptionist/Office Assistant as needed to mail welcome cards to new hires, prepare cubicle name tag, provide new hire supplies
  • Lead Bi-weekly Orientation
  • Facilitates the onboarding of temporary agency staff, including compiling, reviewing and collecting company policies/documents
  • Schedule Calendar Invites, New Hire Photos
  • Update New Hire Tracker

• General Human Resources Administrative Support
  • Maintain and Email HR Responsibility Spreadsheet Monthly
  • Monitor the HR Email Inbox, daily
  • Employee communications and presentations, including implementation of changes
  • Assist with paperwork for internal changes, such as Promotion Letters, Change in Status Forms, and other employment documentation
  • Assist HR team with uploading employee documents into HRIS
  • Assist with HR audits
  • Identifies and recommends improvements in efficiency of HRIS and generating efficiencies in HR Processes.

• Performs administrative assistance of routine functions of confidential nature such as composing and editing correspondence, reports, contracts, filing, spreadsheets and organizational charts, updating policies, coordinating separations, assist with preparing and coordinating
• Maintains working knowledge of Human Resources policies and procedures; effectively

communicates as appropriate.

• May assist Vice President of HR with preparing for the Annual Org Review, Quarterly Business Review Meetings, Quarterly All Hands Meetings, Monthly Manager Meetings and

Weekly Executive Management Meetings

• Ability to run Business Intelligence reports from UKG - HRIS
• Create Core Value Award slides for Quarterly All Hands meetings
• Create Monthly HR Newsletter
• Recruitment
  • Lead and execute all interview paperwork coordination, both locally and in other offices, working directly with Recruiters, Hiring Managers, Interview Team and candidates for a seamless experience
  • Independently orchestrate and manage all aspects of the interview process including interview schedule creation and delivery to both internal team and external candidates; confirmation to both team and candidates; candidate travel and other logistics as required
  • Work with candidates for expense reimbursement if needed
  • Manage candidate experience, ensuring candidate has a positive first impression of our company and assist candidate when
  • Manage calendars and availability of candidates, hiring managers, interview team and Recruiter
  • Generates offer letters and other new hire paperwork and sends to candidate
  • Conducts drug screens and background checks
  • Performs employment verifications as needed
  • Coordinate and provide support for college recruitment, including attending events when

needed

• Ensure job descriptions are in proper format and post jobs to internal and external job boards
• Perform duties consistent with Doble’s AA/EEO goals and policies
• Surveillance of Glassdoor Reviews
• Other Recruitment projects as needed

• Off-Boarding (Back-Up)
  • May assist with Preparation of termination paperwork
  • May input data for payroll processing

QUALIFICATIONS EDUCATION:

Bachelor’s degree program majoring in Human Resource Management, Business Management, or

related area of study preferred; Or 5 plus years work experience in related field, such as Administrative/Human Resources support functions.

REQUIRED EXPERIENCE:

1. 3-5 years previous experience working in a high-volume corporate office
2. Proficiency in computer programs, specifically Microsoft Office (Word, PowerPoint, and Excel).
3. Possess understanding of Human Resources practices
4. Ability to express ideas clearly, both in written and oral communication
5. Excellent attention to detail