Accounts Payable Coordinator

Description

Department: Accounting/Finance

Job Status: Full-Time   

FLSA Status: Non-Exempt

Reports To: Assistant Vice President of Finance

Grade/Level: n/a 

Amount of Travel Required: none

Work Schedule: M-F 8-5, some overtime required 

Positions Supervised:  n/a

POSITION SUMMARY

The Accounts Payable Coordinator is responsible for managing the accounts payable workflow and card systems, being strategic in recommending and implementing the technology needed to improve workflow and ensuring government and internal policy compliance. We are seeking a candidate who has superior customer service, maintains accuracy in a high volume environment and is proactive in identifying process improvments.  

ESSENTIAL JOB RESPONSIBILITIES

Receive invoices and purchase orders, route invoices for GL coding and manager approval to ensure entries comply with internal expense policy requirements and coordinate directly with departments to resolve non-compliance. Oversee data entry into the college’s financial system and generate financial reports. Age invoices and process weekly check runs timely to ensure all payments are remitted on time. Maintain a good customer relationship with all vendors and departments on campus. 

Develop a solid understanding of how each process works within each of our systems to recommend technology solutions and work with appropriate business partners to assist with implementation. 

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Manage the college’s VISA program. This includes generating reports, sending out weekly reminders to faculty and staff and auditing transactions against the college’s expense policy. Additional responsibilities include ordering new cards, raising credit limits, updating passwords, assisting employees on how to use the visa system, and working with bank support to resolve card issues.

Maintain tax exemption license and certificates, manage the colleges Amazon business account, maintain W-9’s on all vendors and prepare 1099’s at the end of each calendar year. 

Requirements

SKILLS & EDUCATION

• Bachelor’s degree preferred. 
• Able to maintain a high level of accuracy with a keen attention to detail.
• Good written and verbal communication skills with the ability to communicate effectively.
• Excellent organizational skills.
• Able to coordinate and manage multiple priorities and responsibilities in a high-volume position.
• Must be proficient in Excel, Word, and Outlook. 
• Experience with accounting principles. 
• Knowledge of 1099-MISC/NEC Reporting.

PHYSICAL DEMANDS

Physical Abilities

Stand F 

Walk O 

Sit F 

Handling / Fingering O 

Reach Outward N 

Reach Above Shoulder N

Climb N

Crawl N

Squat or Kneel N

Bend N

Push / Pull

12 lbs or less N

13-25 lbs N

26-40 lbs N

41-100 lbs N

Lift /Carry

10 lbs or less O

11-20 lbs O

21-50 lbs N

51-100 lbs N

Over 100 lbs N

N (Not Applicable) Activity is not applicable to this occupation. 

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

EOE