Academic Program Coordinator, Executive MBA, Texas McCombs

Job Posting Title:

Academic Program Coordinator, Executive MBA, Texas McCombs

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu/

Purpose

The Academic Program Coordinator serves as an integral member of the Executive MBA operations team and a strategic operational and student services partner for the Texas McCombs Executive MBA (EMBA) program. This role is responsible for delivering high-level administrative support, managing complex program logistics, and functioning as a central point of contact for students, faculty, and staff across the MBA portfolio.

Responsibilities

Program Coordination & Event Management

• Coordinate all EMBA class weekends (on-site and off-site) including scheduling, vendor management, logistics, room setups, and on-the-ground support.
• Support planning and execution for major program events such as Orientation, Immersions, Student Leadership Activities, and Graduation.
• Serve as backup to Senior Academic Program Coordinator and collaborate closely with faculty, hotels, caterers, guest speakers, and campus partners.

Student Experience & Communications

• Act as the primary student-facing contact - triaging questions, providing resources, and identifying solutions to academic or logistical concerns.
• Create and distribute weekly program updates, maintain Canvas or similar LMS pages, and manage student listservs.
• Support delivery of all class sessions and community-building events.
• Build strong rapport with students, faculty, and cross-functional teams.

Student Organization Advising

• Advise EMBA student organizations, ensuring adherence to University policies.
• Manage organization budgets, review activities, and support leadership development opportunities.

Stakeholder & Administrative Coordination

• Coordinate faculty and staff travel, including processing RTAs and reimbursements.
• Maintain student/faculty rosters and provide administrative support for academic records, scheduling, and documentation.

Process Improvement & Strategic Projects

• Contribute ideas and feedback to streamline operational workflows.
• Support implementation of new program initiatives, tools, or process enhancements.

Assists with additional administrative duties as assigned.

Required Qualifications

• Bachelor’s degree and 3 or more years of relevant experience coordinating programs.
• Ability to work flexible hours, including evenings and weekends. Ability to travel within the state of Texas.
• Exceptional organizational skills and impeccable attention to detail.
• Outstanding written and verbal communication skills.
• Proficient with Microsoft Office and comfort leaning new systems (Canvas, Qualtrics, etc.)
• Customer-focused with the ability to exercise discretion and confidentiality.
• Capable of prioritizing, multi-tasking and meeting deadlines with minimal supervision.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience coordinating academic or student-facing programs in higher education.
• Event planning or logistics experience supporting large-scale or professional events.
• Prior experience at UT Austin or another higher-ed institution.
• Familiarity with complex academic operations (registrations, advisin