Sr Administrative Assistant

Company Description

At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints.

As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare's hardest challenges and advance what is possible.

Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere. We strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves.

Passionate people who want to make a difference drive our culture. Our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential.

Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let's advance the world of minimally invasive care.

Job Description

Roles and Responsibilities:

• Provide support to VPs, Global Operations & his/her Direct Reports with all daily administrative tasks.
• Manages and books travel for the VP and proactively coordinates the pre-planning of trips with various internal functions, including agendas and necessary contacts, information, and other necessary preparations.
• Schedule meetings, appointments and maintains calendars.
• Drives time management to drive the VP’s effectiveness and prioritizes to maximize value of time spent.
• Coordinate meetings, VIP visits, events, and off-sites:
  • Order food, secure locations and set-up, secure equipment resources needed coordinate hotel and transportation services
  • Schedule interviews for organization
  • Facilitate transitions between contacts and greet guests as appropriate
  • Maintain meeting minutes and action items
• Develops a solid understanding of the complex and global environment.
• Able to credibly interact with individuals inside and outside of the company.
  • Screen email correspondence, and telephone calls; review, route and respond to inquiries as appropriate
• Develop, edit, and publish presentations, prepare agendas, letters, and reports as requested:
  • Collect/produce reports as needed by VPs
• Monitor company-wide travel expenses and work with Finance to reconcile monthly billing and support budget planning efforts.
  • Complete expense reports and/or check requests and process invoices
  • Create and review Purchase Orders and track project expenses
• Complete other administrative duties or projects as needed or assigned, including but not limited to:
  • Copying, FedEx, filing, order supplies, print/collate/binder,
  • Coordinate with IT on printer/copier maintenance and paper supplies

Qualifications

Skill/Job Requirements:

To adequately perform the responsibilities of this position the individual must have:

• A minimum of 5 years of administrative support experience including at least 3 years experience supporting Executive level staff.
• Minimum educatuion: minimum Highschool with Advanced Degree preferred
• Strong knowledge of MS Office Suite (Outlook, Word, Excel and PowerPoint).
• Strong communication skills, both verbal and written.
• Flexible “can-do” attitude with positive energy.
• A keen ability to prioritize and juggle tasks.
• Proven dependability, reliability, and resilience.
• Unrivaled organization skills.
• Strong customer service professional presence.
• Is a team player and works well with others.

Additional Information

Due to the nature of our business and the role, please note that Intuitive and/or your customer(s) may require that you show current proof of vaccination against certain diseases including COVID-19.  Details can vary by role.

Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any ot