Senior HR Administrator (Payroll + HRIS + Benefits) (Temporary, Part-Time)

Description

Why clients love us:

We are laser focused on delivering quality and excellence to our clients for their technology modernization needs, business and technology strategy, and cloud transformation initiatives. We are a nationally recognized Microsoft Partner of the Year and the largest, leading IT service provider headquartered in San Diego. As a Top 1% Microsoft Cloud Solution Provider, with engineers that individually hold over 38 Microsoft certifications, our clients trust us because we are the experts!  

The value you'll bring:

Note: This position will be designated as temporary and part-time (20 hours per week) as it will cover a leave within the department. The current, anticipated timeline for the role will be November or December 2024 through August 2025, though the position term is subject to change based on Company needs.

The Senior HR Administrator (Payroll + HRIS + Benefits) (Temporary, Part-Time) will leverage a deep knowledge of HR, payroll, and benefits administration to learn and execute existing People + Culture processes to ensure the smooth operations of the department, in support of the overall success of Managed Solution. This individual will be responsible for executing a broad range of functions to support the daily operations of the People & Culture Department. 

Essential Duties and Responsibilities:

Payroll/HRIS

• Utilizes Paylocity to facilitate multi-state payroll processing in accordance with the requirements of Managed Solution policies and applicable regulations, to include bi-weekly payrolls, commission/bonus checks, and off-cycle manual checks, such as final checks.
• Reviews employee timesheets to ensure all correction requests/time off entries are processed and identify timesheets that may require further attention from the employee or supervisor.
• Responds accurately to verifications of employment upon request, in accordance with Company policies and procedures.
• Accurately processes and administers income withholding orders, as outlined in the documentation received and in accordance with applicable laws and regulations based on the outlined jurisdiction and/or employee location.
• Administers the Company’s HR Information System (Paylocity), including employee digital file management and processing employee record changes, ensuring accuracy of all entries/transactions.
• Provides employee end-user support regarding accounts and system utilization.

Benefits

• Manages Open Enrollment, qualifying life event, and new-hire related benefits tasks, including distribution of information/required notices, coordination of benefits overview meetings, communication of benefits information, entry of payroll deduction updates to the HRIS, and performance of all related activities to ensure accurate and timely management of Managed Solution’s benefits portfolio.
• Effectively processes employee benefit elections and changes via Ease online enrollment tool. Ensure accurate communication of employee elections and changes to carriers in accordance with employee eligibility and elections.
• Ensures timely notifications related to COBRA rights by processing qualifying beneficiary information via the third-party administrator’s website.

Recruiting, Onboarding/Off-boarding

• Assists with coordination of department leaders and Director of Finance to manage the Position Headcount Report to track headcount, open seats, and positions open for recruiting. Communicates with Talent Advisor regarding approved-to-hire vacancies and passive recruiting requests.
• Supports pre-hire activities as needed, including ordering and/or reviewing candidate background checks.
• May coordinate and facilitate remote and in-person new-hire/rehire onboardings to ensure team members are set-up for success and required documentation is completed/filed. 
• Conducts engaging and informative new hire training to orient employees to benefits, payroll, and company systems.
• Coordinates an effective offboarding process for separating employees, to include benefits transition, COBRA notification, exit interview, and final check processing.

Compliance & Administration

• Reviews, processes, and responds to department-related mail, including updated tax rate notices, unemployment claims, withholding orders, etc.
• Tracks and documents compliance with required training, including security, HIPAA, and anti-harassment programs
• Maintains compliance with applicable company policies and federal, state, and local employment laws and regulations, ensuring adherence to recommended best practices
• Coordinates and submits accurate records for EEO, California Pay Data, and other required re