Executive Assistant (ZR_25155_JOB)

This is a remote position.

• Monday to Friday from 9 AM to 3 PM (Irvine, CA)
  

• Content Management & Uploads
  
• Upload blogs, before-and-after photos, press/media articles, email campaigns, newsletters, and promotional materials to client websites and platforms (e.g., WordPress, Shopify, HubSpot)
  
• Check and add metadata, alt tags, and basic SEO fields to site conten
  
• Client-Specific Admin Suppor
  
• Prepare, finalize, and track client documents including welcome packets, price lists, CVs, rack cards, print orders, training materials, and internal communication
  
• Coordinate third-party platforms (e.g., Simple Practice, HubSpot, Podium, Social Pilot) including billing setup, scheduling templates, CRM updates, SMS campaigns, email campaigns, and report
  
• Manage EMR system updates for clients, including editing clock-in/clock-out times, uploading inventory, pulling reports, texting or emailing patients through systems like Podium or HubSpot
  

• Quality Control & Process Support
  
Review and quality-check deliverables (e.g., formatting, links, correct phrasing, no en dashes) before final delivery. Identify and recommend process improvements to increase efficiency and reduce errors.

• Proficiency or comfort learning systems such as Google Drive, HubSpot, WordPress, Simple Practice, Podium, Social Pilot, and basic SEO tools
  
• Familiarity with EMR system tasks like timecard adjustments, inventory updates, pulling reports, and patient outreach
  
• Excellent organizational skills, with ability to juggle multiple work streams and categories (admin, SEO, social media, design, advertising, EMR)
  
• Strong written communication, proofreading, and detail orientation
  
• Proactive, self-directed mindset with ability to meet deadlines and handle fast-moving environments
  
  

Independent Contractor Perks

• Permanent work-from-home
  

• Immediate hiring