Sr. Project Coordinator (H)

<h2><span><b><u>Current Employees:</u></b></span></h2><p><span>If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click </span><a href="https://www.myworkday.com/umiami/d/task/1422$7248.htmld" rel="noopener noreferrer" target="_blank">here</a> <span>to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this </span><a href="https://my.it.miami.edu/wda/erpsec/tipsheets/ER_eRecruiting_ApplyforaJob.pdf" rel="noopener noreferrer" target="_blank"><span>tip sheet</span></a><span>.</span></p><p></p><p>The Department of Interdisciplinary Stem Cell Institute is currently seeking a full time Sr. Project Coordinator to work in Miami. The Sr. Project Coordinator (H) coordinates project activities to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, timeframes and budgets for projects.</p><p></p><p><b>Core Job Functions</b></p><p></p><p>1.    Assists with the assignment of tasks to internal teams to include schedule management.<br/>2.    Assists with budget preparation and tracks all project related expenditures.<br/>3.    Monitors project progress and addresses any issues that arise. Assists with the identification of completion shortfalls.<br/>4.    Acts as the point of contact and communicates the project status to relevant stakeholders. Communicates timeline changes and new information to project team.<br/>5.    Creates and maintains comprehensive project documentation, plans and reports. Ensures all needed documentation is current and properly filed and stored.<br/>6.    Ensures adherence to standards and requirements by reviewing project objectives against deliverables.<br/>7.    Organizes, attends and participates in project meetings.<br/>8.    Prepares necessary presentation materials for project meetings.<br/>9.    Records minutes and takes detailed notes during meetings. <br/>10.    Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects. <br/>11.    Adheres to University and unit-level policy and procedures and safeguards University assets.</p><p></p><p><b>This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.</b><br/> </p><p><b>Core Qualifications</b></p><p></p><ul><li><p>High school diploma or equivalent</p></li><li><p>Minimum 3 years of relevant experience</p></li></ul><p></p><p><b>Knowledge, Skills and Attitudes:</b></p><ul><li><p>Ability to communicate effectively in both oral and written form.</p></li><li><p>Ability to maintain effective interpersonal relationships.</p></li><li><p>Ability to work independently and/or in a collaborative environment.</p></li><li><p>Ability to accurately prepare and maintain records, files, reports and correspondence.</p></li><li><p>Ability to understand and follow instructions.</p></li><li><p>Skill in completing assignments accurately and with attention to detail.</p></li><li><p>Ability to manage a budget and work within the constraints of that budget.</p></li><li><p>Ability to process and handle confidential information with discretion.</p></li><li><p>Proficiency in computer software (i.e. Microsoft Office).</p></li><li><p>Ability to develop and present data to diverse <span>audiences.</span></p></li><li><p>Ability to create effective and relevant <span>research.</span></p></li><li><p>Requires strong computer and Internet research skills. Also calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.</p></li></ul><p></p><p><b>Department Specific Functions</b></p><p>Responsible for efficiently preparing data, conducting statistical analysis and summarizing results for large research projects. Perform administrative duties for ISCI Faculty. Responsibilities may include screening calls, making travel, submitting invoices for payment, closing POs for fiscal year, meeting arrangements, preparing reports and financial data, purchasing for the lab, and customer relations. Participates in the development of budgets and ad-hoc reports. Providing high-level administrative and project management support to the Executive Operations Director. This dual role requires managing executive schedules, handling complex administrative tasks, and assisting with strategic projects to ensure efficient operations and alignment with business goals. The individual will serve as a key point of contact for internal and external stakeholders, coordinate special projects, and ensure smooth day-to-day operations.</p><p></p><p><b>DUTIES </b>&amp; <b><span>SU