Executive Assistant, Walt Disney Imagineering Global Creative Strategy

Job Posting Title:

Executive Assistant, Walt Disney Imagineering Global Creative Strategy

Req ID:

10111973

Job Description:

About the Role & Team

Walt Disney Imagineering makes the impossible possible, by combining innovation and storytelling to bring Disney stories, characters and worlds to life. Imagineering is the master planning, creative development, design, engineering, production, project management, and research and development arm of The Walt Disney Company. Its talented Imagineers are responsible for the creation - from concept initiation through installation - of all Disney Resorts, theme parks and attractions, real estate developments, regional entertainment venues, and new media projects. Disney Imagineers are dedicated individuals who bring together the best aspects of creativity, innovation, and passion.

We’re looking for a proactive, organized, adaptable Executive Assistant to provide exceptional administrative support. You’d be a key member of a multidisciplinary, high-visibility team developing new tools, technologies, and techniques for Disney's theme parks, attractions, and resorts worldwide.

This is an onsite Full-Time role based in Glendale, California. Relocation will not be provided for this role.

You will report to the Global Creative Strategy Executive.

What You Will Do

This individual will be the primary point of contact for the Global Creative Strategy Executive. As an Executive Assistant, you are a vital part of the support team that keeps WDI building groundbreaking experiences. You manage lively calendars and assist with on-site needs for other Imagineers. You respond quickly, anticipate your executives' and teams’ needs, and stay one step ahead. Above all else, be a friendly face who is always willing to help!

Responsibilities will include the following:

• Support executives in managing calendar, travel, preparing for presentations, company meetings, and other key events to meet the department’s strategic objectives

• Screen and prioritize all incoming meeting requests

• Manage schedules and schedule/coordinate meetings that often necessitate coordination with multiple other executive calendars.

• Greet guests; assist with special projects relating to guests/visitors

• Create meeting agendas and circulate meeting materials

• Coordinate on-site and off-site workshops, events, and demos, including internal and external partners, vendors, and collaborators

• Plan travel itineraries and make travel arrangements, including reservations for events and dining as needed

• Prepare, compile, and manage expense reports for travel following established company and travel policy guidelines

• Assist with general department tasks, including conference room requests, ordering supplies, and coordinating general maintenance and upgrades for office equipment, phones, computers, etc.

• Partner extensively with internal departments and external vendors to provide and/or receive vital information, materials, approvals, updates, etc.

Required Qualifications & Skills

• 5+ years supporting a senior executive in an administrative support role

• Excellent organizational skills and attention to detail with the ability to prioritize tasks and handle multiple tasks with set target dates

• Strong proficiency with all types of computers, phones, and office equipment, as well as mastery of Microsoft Office, Teams, and Zoom with a willingness to quickly learn new tools and processes

• Strong written and verbal communication and interpersonal skills. Ability to successfully interact with a wide range of Imagineers, senior executives, and vendors

• Flexibility to work overtime as needed in urgent situations

• Demonstrated ability to develop and sustain strong relationships with subordinates, peers, and supervisors in all relevant functions

• A calm head and steady hand to deal with the unexpected

• Ability to handle extremely confidential and sensitive information

• Ability to work in a matrixed organization, receiving and prioritizing direction from multiple leaders and partners simultaneously

Preferred Qualifications

• Experience within the Walt Disney Company or experiences supporting executives in an entrepreneurial technology organization

• Knowledge of office systems such as SharePoint, SAP, Coupa, and Concur

• Ability to manage media files including asset organization, resizing, watermarking, and large-file exchange

• Desire and ability to build strong relationships with peers, executives, and a