Multi Site Administrative Assistant

Chromalloy is a global engineering & solutions company. We are a leading provider of aftermarket parts, repairs, and solutions that safely & reliably extend the life of aircraft engines and gas turbines. We develop, manufacture and repair critical turbine components for a range of engine platforms. Our solutions support the engines running the aerospace, energy and defense industries around the world.
Video: What We Do
Why work at Chromalloy?
Chromalloy employees are proud, passionate problem-solvers who strive to live our values every day. A career with Chromalloy is an opportunity to learn from top industry experts, work with important technologies, and unlock a passion for innovation. Join our team of experts, innovators and problem-solvers delivering world-class solutions for our customers. As a global company, we are committed to creating an inclusive environment where all employees feel represented, heard, and able to bring their best selves to work every day. Be part of something bigger with Chromalloy!
Our Total Rewards Program is designed to support you today and in the future.
• Comprehensive and flexible benefit options starting on day one, including medical, dental, vision, EAP, wellness incentives, and 401(k) with employer matching.
• Development & progression opportunities for every employee – regular performance conversations, training and development curriculum, and engineering fellowship programs.
• Paid time off, including vacation, sick time, paid holidays, and parental leave—all eligible on your first day of employment!
• Competitive pay, including eligibility for quarterly and annual bonuses, depending on role and site.
Eligibility for individual benefit plans may vary based on employment status.


The Multi Site Administrative Assistant supports day-to-day office operations forTampa area Chromalloy facilities. This role provides essential administrative and clerical support to ensure efficient operations across departments. Responsibilities focus on front office support, coordination, communication, and general administrative tasks in a fast-paced environment.
This position is an hourly, nonexempt role and works closely with site leadership, employees, and visitors to maintain an organized and professional workplace.

PRIMARY DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Administrative Support:
• Serve as first-point contact for visitors, vendors, and customers, providing professional reception services.
• Coordinate meeting room schedules, facility usage, and special event arrangements.
• Manage supply inventories and coordinate ordering of office supplies across departments.
• Support multiple departments with administrative services including document processing, filing, and data entry.
• Serve as backup support for time-sensitive administrative functions across departments.
• Maintain facility informational displays and employee communication boards.
Customer Service Support:
• Process customer documentation and coordinate information flow between customers and internal departments.
• Support customer documentation requirements for repair services.
• Assist Customer Service department during peak periods with administrative tasks.
• Manage and distribute customer correspondence to appropriate internal stakeholders.
• Support implementation of customer satisfaction initiatives.
.Cross-Functional Administration:
• Assist Supply Chain/Materials department with documentation processing and administrative support.
• Support Women of Chromalloy (WOC) and Voice of Customer (VOC) groups with logistics and communication needs.
• Coordinate shipping and receiving of administrative documents and packages.
• Manage sensitive and confidential information with appropriate discretion.
• Order food and arrange catering for meetings, trainings, and company events.
• Process expense reports and coordinate travel arrangements as needed.
EDUCATION AND WORK EXPERIENCE:
• High School Diploma or equivalent required
• 1–3 years of administrative or office support experience preferred
• Experience in a manufacturing or fast-paced environment is a plus
• Strong computer skills, including Microsoft Office (Word, Excel, Outlook)
• Ability to read and write in English with clear communication skills
SKILLS AND KNOWLEDGE:
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize work effectively
• Professional communication and interpersonal skills
• Customer service mindset w