Administrative Specialist

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.

At Aerospace, we are committed to providing an inclusive and diverse workplace for all employees to share in our common passion and aspiration – to carry out a mission much bigger than ourselves.

Job Summary

The Architecture and Design Subdivision is a highly dynamic systems engineering organization of over 130 individuals, spanning six geographic locations, and supporting all major endeavors of the nation’s space enterprise, including the US Space Force, the National Reconnaissance Office, NASA, the Space Development Agency, and the Missile Defense Agency.

We seek an Administrative Assistant to performs wide variety of key administrative and operational tasks for a sub-division. This will individual provide collaborative administrative support to ensure effective and efficient operations.  This person will execute tasks, processes and procedures quickly while working closely with leaders, colleagues and customers across the enterprise.

This is a full-time position based in one of the organization’s three principal locations: El Segundo, California, Colorado Springs, Colorado, or Chantilly, Virginia. The position allows for some telecommuting depending on the needs of the team and customer.

What You’ll Be Doing

• Ensure the team executes
  • Improve and ensure effective processes/systems that provide superior organization, efficiency and industry-lead technical best practices 
  • Provide internal and external meeting and event support and execution (i.e., reserve conference rooms, AV requests, visitor logistics, catering) 
• Keep the travelers travelling
  • Book travel and process various types of expense reports 
  • Submit incoming and outgoing VARs/clearances 
• Provide the organizational heartbeat
  • Act as the Functional Time Administrator (FTA) for the group/division 
  • Execute onboarding requirements 
  • Submit order requests (i.e., equipment, office supplies, software, supply chain) 
  • Generate reports and documents (compile/edit/publish)​ 
  • Manage office equipment to include inventory tracking 
• Be part of the national admin team
  • Collaborates with admins within the group, division, subdivision, and across the corporation to achieve coverage and increase efficiency 
• Perform other duties as required​ 

What You Need to be Successful

Minimum Requirements:  

• High School Diploma, GED or equivalent 
• 4 years experience w fundamental administrative skills: strategic execution of tasks, organization, detail-oriented, writing, and proofreading 
• Technological fluency across a wide range of tools and platforms​ such as Microsoft Office applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel and meeting tools such as Teams, Skype and Zoom 
• Fundamental communication & interpersonal skills: collaboration, resiliency, problem-solving, emotional intelligence, judgment, and decision-making, across all levels of the organization 
• Ability to handle sensitive information appropriately 
• Ability to work independently and/or cooperatively with a team to deliver innovative solutions and resolve issues 

• This position requires the ability to obtain and maintain a TS/SSBI/SCI security clearance, which is issued by the U.S. government. U.S. citizenship is required to obtain a security clearance.

How You Can Stand Out

It would be impressive if you have one or more of these: 

• Prior experience as an admin or similar role
• Familiarity with enterprise software packages such as Concur, Workday, JIRA, Confluence, SAP and SAP Business Warehouse
• Familiarity with Aerospace corporate organizational structures, policies, processes, and practices
• Experience with classified data handling 
• A current and active TS/SSBI/SCI security clearance, which is issued by the U.S. government is highly preferred. U.S. citizenship is required to obtain a security clearance.

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business.  The grade-based pay range for this job is list