Program Coordinator I (Data & Analytics Program Support) / 60015140

Posting number: 191230

Department: Department of Health and Human Services

Division: Office of Data and Analytics

Job classification: Program Coordinator I

Posting type: Open

Categories: Administration, Clerical & Data Entry, Accounting and Finance, Health Services, Social Services, Paraprofessional, Miscellaneous, Human Services, Organizational Development, Business, Office and Administrative Support, Database Administration

Summary

Are you the One?  We are looking for a Program Coordinator I (Data & Analytics Program Support) in The Office of Data & Analytics which is leading the development and implementation of the agency’s data and analytics strategy by advancing accessible and responsible data use, improving data quality, and strengthening data governance practices across SCDHHS. Under general supervision from the Chief Data & Analytics Officer (CDAO), this position provides essential day to day administrative and project support to the office, enabling the team to succeed in its mission, goals, and objectives. Position serves as the office manager by maintaining supplies, preparing tickets/documentation for onboarding/off boarding and hiring, completing travel arrangements and reimbursement requests, and facilitating required procurement and shopping carts. Position coordinates meetings and prepares agendas as well as compiles agenda items, distributes meeting materials and documents minutes for assigned meetings. Position assists the CDAO in developing and maintaining documentation around team Key Performance Indicators (KPIs) and progress reporting for leadership.

• Serve as office manager for the Office of Data & Analytics. Maintain supplies, coordinate facility needs/activities, and manage administrative logistics including hiring, onboarding/offboarding, travel arrangements/requests, vendor visits, invoicing, and documentation. Serves as the point of contact for visitors, coordinates required parking, security and IT needs. Completes all required onboarding and termination IT tickets. Collect and verify purchase requests for the Office of Data & Analytics including software, services, facilities and supplies with finance and procurement. Prepares purchase requisitions and/or shopping carts and travel expenses as needed.
• Coordinate and support meetings for the Office of Data & Analytics, including scheduling, agenda preparation, material distribution, and minute-taking. Maintains calendar for Chief Data & Analytics Officer. Responds in a timely manner to meeting requests. Assists with facilitating meetings and organizing meeting logistics for Office of Data & Analytics: scheduling meetings, reserving meeting rooms, parking and other resources, informing security, preparing meeting agendas, and documenting assigned meetings.
• Coordinate hiring, onboarding, and offboarding processes for Office of Data & Analytics staff, including contractors and state employees.
• Completes calendar management, communication, meeting coordination, travel documents, and facilities or IT requests as assigned. Maintain positive relationships with internal and external stakeholders. Complete administrative tasks such as ordering supplies, managing office equipment, and coordinating with other departments.
• Support the CDAO in developing and maintaining documentation related to team Key Performance Indicators (KPIs), progress tracking, and reporting.
• Maintains the telecommuting policy for the Office of Data & Analytics.  Ensures proper documentation is completed, submissions of telecommuting activities are completed timely. Alerts managers/supervisors when issues arise. Maintains calendar of telecommuting and required in office meetings.
• Attends and participates in conferences, webinars/online training and courses that build skills related to job functions.
• Performs other duties as assigned adhering to all programs, agency, State and other related policies, procedures, privacy and timeliness standards.
  
  

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children.
• 15 days annual (vacation) leave per year.
• 15 da