Premium Administrative Assistant

 

Position Title: Premium Administrative Assistant 

Pay Range: $23 per hour 

We Make Applying Easy!  Want to apply to this job via text messaging?  Text JOB to 75000 and search requisition ID number 1534173.

The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg

 

Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!

 

Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team?  We're hiring!  Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app.

 

From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.

 

For more information on what we are about as a company, check us out by following the link below: http://www.levyrestaurants.com/who-we-are/
 

Job Responsibilities

Header

The Banquets Administrative Assistant is a full-time, office-based administrative role that serves as the organizational backbone of the Premium Events and Banquets department.

 

• Create, update, and maintain daily office communication boards, break boards, assignment boards, and planning documents for Premium leadership and Culinary teams
• Prepare and print daily operational packets, BEO booklets, and event materials for leadership, chefs, supervisors, and support teams
• Manage weekly packet preparation including 7-day, 14-day, and 28-day planning materials and maintain department binders and master files
• Create menu signage for buffets, tastings, chef’s tables, coffee stations, and premium events
• Review signage with culinary leadership, make edits as needed, and ensure all signage is prepared at least one week in advance
• Submit and track internal operational requests such as power, tables, and setup needs through event systems while staying ahead of deadlines
• Maintain office supply inventory including signage materials, lamination supplies, cardstock, labels, paper clips, and event support materials
• Ensure coffee, tea, beverage signage, and supporting printed materials remain fully stocked and organized
• Provide direct administrative support to the Premium Director, Assistant Director, Premium Managers, and Culinary leadership
• Manage calendars, appointments, department deadlines, and meeting preparation
• Prepare meeting agendas, attend meetings, and record meeting notes as needed
• Coordinate and distribute post-event reports, recap documents, and operational communications
• Answer telephones, direct calls, manage correspondence, and respond to department inquiries
• Organize, copy, sort, and maintain department records, reports, and office files
• Type, format, proofread, and edit reports, correspondence, and operational documents
• Assist with special projects and additional administrative duties as assigned

Qualifications

• Exceptional organizational skills and strong attention to detail
• Strong ability to multitask and manage multiple de