ATTORNEY GENERAL (DEPT OF LAW)

 

CRIMINAL HISTORY DATA ADMINISTRATOR

Job Location:

Address:  2005 N CENTRAL AVE, PHOENIX, AZ  85004

Posting Details:

Salary: $34,221 - $50,000 

Grade: 18

Closing Date: OPEN UNTIL FILLED

Job Summary:

The Arizona Attorney General’s Office Criminal Division/Drug & Racketeering Enforcement Section is seeking a Criminal History Data Administrator. This position will be responsible for the following:

1. Updating AGO criminal histories electronically, by researching and updating Disposition Reports, gathering information to ensure accurate information is captured in the ACJIS database.

2. Research historic cases to ensure dispositions are entered into the system. Communicates with court staff and/or Arizona Department of Public Safety (DPS) Criminal History and/or statewide County Sheriff's Offices' AFIS Divisions.

3. Completing criminal history dispositions entries as it pertains to the current cases, new cases and closed cases.

4. Assist in developing a Disposition Policy and Procedures for the AGO to correctly manage dispositions.

5. Maintain statistical data as it relates to criminal dispositions completed and pending.

6. Answer phones for the Criminal Division and directs calls to the appropriate section staff member.

This position may offer the ability to work remotely up to two days a week based upon the department's business needs and continual meeting of expected performance measures.

 

Job Duties:

• Enters electronic data entry to ensure updated Disposition Reports (criminal histories) are accurately reflected. Research aged cases regarding accuracy. Communicate with court staff and/or Arizona Department of Public Safety Criminal History and/or statewide County Sheriff's Offices' AFIS Divisions with questions related to disposition reports. Answers and directs phones for the Criminal Division.

• Answer phones for the Criminal Division and directs calls to the appropriate section staff member.

• Assist with Disposition Policy and Procedures for the AGO to correctly manage dispositions.

• Maintain statistical data as it relates to criminal dispositions completed and pending.

• Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs):

KNOWLEDGE
• Knowledge of the federal and state policies for the ACJIS system.
• Understanding of the attorney/client relationship including the need for confidentiality and discretion.
• Considerable data entry experience and knowledge.
• Knowledge of technical legal terms.
• Substantial working knowledge of various computer programs, software and applications.
• Knowledge of maintaining statistical data.

SKILLS
• Proficient in data entry skills.
• Skill in oral and written communication.
• Skill in composing correspondence and legal documents.
• Grammar, punctuation, spelling, basic editing, formats of a wide variety of documents.
• Skill in docketing and monitoring deadlines.
• Skill in problem solving, ability to independently identify and analyze situations using good judgement.
• Skill in communicating with internal and external personnel at various law enforcement offices and court staff.
• Skill in answering and directing telephone callers appropriately.

ABILITIES
• Ability to find, collect, preserve and evaluate compiled information for use in completing work assignments.
• Ability to work independently and with a team, and be self-motivated.
• Ability to understand the attorney/client relationship including the need for confidentiality and discretion.
• Must be able to act with tact and diplomacy when dealing with outside agencies, employees and high-level public officers.
• Ability to be self-initiated, pro-active problem solver with the ability to multi-task while maintaining attention-to-detail.
• Ability to make decisions regarding sequence and priority of assigned tasks.
• Ability to analyze and resolve issues.
• Ability to effectively communicate orally and in writing.
• Ability to use and learn various types of equipment, computer and software quickly and effectively.
• Ability to plan and organize a heavy workload under some pressure conditions.
• Ability to gather and summarize data and compose reports and statistics.
• Ability to for