Charter Retail & Sales Assistant

                           

Position Summary:

The Sales & Charter Assistant performs a variety of administrative duties to support the Sales Brokerage and Charter Retail Department, ensuring the smooth flow of information and following up any administrative activities related to the sales & charter departments in the Fort Lauderdale office: From the central agencies’ promotion and marketing to helping with all other sales & charter related files, contracts and documents.  In his/her role as the Assistant to the team, he/she will also be responsible for ensuring flawless communication, travel schedules and managing the calendar and meeting schedules.

Duties:

• Assist the sales and charter brokers in creating presentations and itineraries. 
• Help the team with day-to-day activities and enquiries.
• Assist the brokers in their general tasks to generate new business and ensure top service levels towards our clients.
• Assist brokers to deal with clients / captains / managers / yacht agents / ports.
• Assist the brokers with pulling market data from various yachting MLS systems.
• Answer the telephone, meet and greet clients and prospective clients when required.
• Help arrange travel plans and accommodation.
• Work in close collaboration with the marketing department in general.
• Work in close collaboration with the accounting team.
• Attend and represent the company at yacht shows and open houses.
• Support the marketing team by editing and organizing relevant information and work closely with the design team.
• Prepare customized marketing presentations, marketing plans, flyers, etc. in collaboration with the marketing team.
• Assist in the planning of charter events, such as open houses, familiarization trips, sales and charter shows (Barcelona, Antigua, Palma, MYS, etc).
• Prepare contract details and/or work on contracts for the various sales departments.
• Draft letters, review documents and materials.
• Compile monthly Sales & Charter CA updates.
• Set up mailings for clients.
• Upkeep of company databases.
• Miscellaneous duties as requested.
• Ordering and stocking charter department with all necessary stationery and housekeeping products. 

Attributes: 

• Well-presented and businesslike. 
• Strong written, verbal and presentation skills. 
• Self-motivated & self-driven. 
• Ability to work on own initiative. 
• Ability to think ahead and anticipate needs before they arise. 
• Ability to follow precise procedures. 
• Excellent organizational skills. 
• Attention to detail and deadlines.
• Ability to always maintain a high level of confidentiality.
• Ability to work for different people at once, prioritize and multi-task.
• Ease in interacting with people and handling teamwork.
• Flexibility and availability when working at yacht shows and company events.

Required Knowledge, Skills and Experience:

• Language Skills: English written and spoken a must, multilingual a plus
• Working knowledge to yacht MLS systems and tools
• Computer Skills: MS Word, Excel, Outlook, Adobe (Basic Photoshop, PDF), and Internet
• Bachelor’s Degree
• Experience in the yachting industry a plus
• Excellent grammar and typing skills a must
• Advanced problem-solving skills
• Working hours are 9.00am to 5.00pm Mondays to Fridays. Due to seasonality and trade shows the Assistant will occasionally be required to stay later in the office and sometimes work on weekends.

 

*MarineMax and its subsidiaries uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.