Facilities & Operations Coordinator (1842)

Company Description

Appointment Type:
This is a Permanent Exempt (PEX), Category 18 position. This position is exempt from Civil Service Commission rules pursuant to the City and County of San Francisco, Charter Section 10.104, and incumbents are considered “at will” and serve at the discretion of the Appointing Officer.

San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City's commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco.

Specific information regarding this recruitment process is listed below:

• Application Opening: March 4, 2025
• Application Deadline: March 19, 2025
• Appointment Type: Permanent Exempt
• Hours: Full-time
• Work Week: Monday to Friday, with some weekend work when needed
• Recruitment ID: PEX-1842-153787
• Salary range: $94,380 – $114,634

To Apply: Submit your application online by clicking on "I'm Interested" and completing the application. Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Please Note: If applying through Indeed, you must complete the City and County of San Francisco application through SmartRecruiters by going to: https://careers.sf.gov/ . Incomplete applications will not be considered.  

Who We Are:

The San Francisco Adult Probation Department (SFAPD) is dedicated to recognizing the individuality and diversity of justice-involved adults, young people, and their families. The department aims to address the unique challenges faced by these individuals by providing services designed to help them permanently exit the criminal justice system. Through a combination of opportunity and accountability, SFAPD provides a continuum of supportive, integrated services that are tailored to address individual needs, empower clients to overcome barriers, and help them become contributing members of the community.  With a focus on enhancing public safety, seeking victim restoration, and maintaining structured and evidence-based supervision, the Adult Probation Department works tirelessly on behalf of San Francisco.

SFAPD operates the Community Assessment and Services Center (CASC) to provide comprehensive reentry services in partnership with city providers. The CASC operates as an innovative, ‘one-stop shop’, where probation clients can meet with their probation officers and then walk downstairs to receive immediate services.

Job Description

INTRODUCTION

Under general supervision, the Management Assistant performs professional-level administrative and/or management duties in a variety of functional areas, such as: office/operations management; budget development, administration and fiscal reporting; development and administration of contractual agreements and grants; and evaluation and development of management policies and procedures, including evaluation of impact of existing and proposed legislation.

SUPERVISION EXERCISED

May supervise assigned clerical, technical and subordinate professional staff.

MAJOR, IMPORTANT, AND ESSENTIAL DUTIES

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list. The 1842 Management Assistant may be assigned to assist Sr. Leadership throughout the department at any time.

The Facilities & Operations Coordinator will play a critical role in creating clear trackable Facilities Management Plan to ensure smooth day-to-day facility operations in our Adult Probation Department (APD) Headquarters(HQ), located at 945 Bryant Street, SF and our Community Assessment and Service Center (CASC), located two blocks away at 564 6th Street, SF. Additionally, the Facilities & Operations Coordinator will assist in developing related support for key operations and program areas within the Department.

The ideal candidate is someone who works well with a team, independently; have exemplary organizational skills with the ability to multi-task and respond to rapidly changing priorities; and have superior interpersonal skills, high self-awareness, and sound jud