Assistant-Administrative

Schedule:
Monday to Friday, 8:00 AM – 4:30 PM

Location:
Riley Outpatient Center – Pediatric Orthopedic Department

Position Summary:
Indiana University Health is seeking an Administrative Assistant to join our Pediatric Orthopedic team at Riley Hospital for Children. This vital role supports physicians, advanced practice providers, and both clinical and non-clinical team members. You’ll also serve as a key point of contact for patients and families, helping to ensure a seamless and compassionate care experience.

As an Administrative Assistant, you’ll be part of a team of highly skilled medical professionals dedicated to delivering preeminent care and service to our patients.

Key Responsibilities:

• Support multiple providers and team members in a fast-paced environment.

• Manage calendars and schedules for physicians, APPs, and leadership.

• Prepare reports and presentations, including data collection and formatting.

• Act as a liaison for internal and external stakeholders.

• Coordinate special projects, meetings, and events.

• Manage inventory and supply ordering.

• Assist with patient communications (e.g., no-show letters, reminders).

• Schedule and reschedule patient appointments.

• Provide cross-coverage for the call center and clinic front desk as needed.

Qualifications:

• High School Diploma or GED required.

• 0–3+ years of relevant experience; administrative experience preferred.

• Experience in a matrix organization or complex work environment is a plus.

• Basic proficiency in Microsoft Office (Word, PowerPoint, Excel).

• Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we’re home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care.
• IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report.
• A unique partnership with the Indiana University School of Medicine – one of the nation’s largest medical schools – gives patients access to groundbreaking research and innovative treatments, and it offers team members access to the latest science and the very best training – advancing healthcare for all.
• With 15 hospitals, including seven with Magnet designation and eight with Pathways to Excellence designation, our team members are leading the way through excellence.
• At Indiana University Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development.
• Indiana University Health is invested in the lives of Hoosiers, leading the transformation of healthcare to make Indiana one of the nation’s healthiest states.