Executive Assistant

Responsibilities

Noblis ESI is seeking a cleared Executive Assistant to join our team in Chantilly, Virginia. 

 

Responsibilities Include:

• Serve as program support to the government Program Manager (PM) and Office Director with responsibility for administrative knowledge of the assigned tools and programs/projects.
• Perform advanced, diversified and confidential duties that are administrative in nature.
• Work requires broad and comprehensive experience and skills, and a thorough knowledge of organization policies and practices.
• Collaborate with Special Assistants and the Chief of Staff.
• Coordinate, integrate, and execute office administrative functions, personnel in/out processing, and the office Strategic Calendar.
• Other responsibilities include administrative and technical support to the Government leadership team, cross office coordination, external mission partners and other DoD/IC customers.

Required Qualifications

• Active TS/SCI with Counterintelligence (CI) Polygraph.
• Bachelor's degree with 5 years of experience OR an Associate’s degree with 8 years of experience.
• 5 years of experience as an Executive Assistant or Administrative Officer, and well-versed with functions and processes.
• Experience creating, delivering, and maintaining the office strategic calendar.
• Experience scheduling and coordinating activities, conference rooms, and travel arrangements.
• Experience conducting briefings, document reviews, and records management.
• Experience with personnel in/out processing documentations and coordination.

Desired Qualifications

• 3 or more years of experience in the NRO, DoD, or the Intelligence Community.
• Experience coordinating and executing in accordance with NRO records management and office configuration management plan.
• Experience creating and reviewing travel vouchers.
• Experience with coordinating and managing decision documents, directives, work plans, governance documentation, and strategic artifacts.
• Draft, proofread, edit, and coordinate correspondence.
• Possess excellent writing and verbal communication skills.
• Must be able to demonstrate excellent relationship building and management skills.
• Experience attending events and capturing minutes and notes.
• Excellent interpersonal skills and the ability to summarize and brief senior level Government leaders.
• Ability to problem solve in a rapidly changing environment and interface with the customer daily.
• Track and respond to office tasking and build and present briefings.
• Ability to work independently with minimal supervision as well as the ability to manage multiple customer requests simultaneously.

Overview

Noblis and our wholly owned subsidiaries, Noblis ESI, and Noblis MSD tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management, and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors. Learn more at Noblis -About Us

 

Why work at a Noblis company?

Our employees find greater meaning in their work and balance the other things in life that matter to them. Our people are our greatest asset. They are exceptionally skilled, knowledgeable, team-oriented, and mission-driven individuals who want to do work that matters and benefits the public. Noblis has won numerous workplace awards. Noblis maintains a drug-free workplace.

 

*Remote/hybrid status is subject to change based on Noblis and/or government requirements

Total Rewards

At Noblis we recognize and reward your contributions, provide you with growth opportunities, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category. We encourage you to learn more about our total benefits by visiting the Benefits page on our Careers site.

 

Compensation at Noblis is determined by various factors, including but not limited to, the combination of education, certifications, knowledge, skills, competencies, and experience, i