Purchase to Pay Associate

Title:

Purchase to Pay Associate

Company:

Ipsen Biopharmaceuticals Inc.

Job Description:

The Global Finance Shared Services function, based in the UK, is seeking a Purchase to Pay (PtP) Associate to join the team to support the US Business.

The associate will work within the framework of the UK and Group Purchasing policies, procedures, and internal controls to ensure:

•   Education and training is delivered to the end user community

•   Actively review PtP processes and make improvements

•   PR/PO conversions in SAP systems 

The PtP associate will be a Subject Master Expert on both processes and tools in SAP systems and purchasing platforms (K2 and Ariba).  The PtP Associate will manage the the Accounts Payable/PtP email inbox as a primary Ipsen and Suppliers end-user communication channel. These tasks are to be performed for the full scope of the UK FSSC supported business areas, with main responsibilities focused on the focused on the US.

Main Responsibilities & Job Expectations

- PtP Subject Matter Expert on both processes and tools (Ariba, S/4 Hana).

- Access Management (SAP, Ariba, etc.) 

• Ipsen End-Users:
  • Support user in selecting the appropriate roles.
  • Approve new access requests on behalf of system owner.
  • Run periodic reviews and controls on accesses and usage.

• Suppliers’ End-Users:
  • Support suppliers when creating their accesses (how-to’s, issues, …)
  • Coordinate with Ariba when required.
  • Run periodic reviews and controls on accesses and usage.

End-user support (Ipsen and Suppliers)  

• Act as (single) primary point of contact for all issue, requests, question related to PtP processes and underpinning applications / tools.
• Manage the generic PtP email inbox as Ipsen & Suppliers’ end-user communication channel.
• Support vendors with SAP Business Network non-technical issues.
• Raise incident to IT on behalf of suppliers.
• Liaise and coordinate with IT to follow-up incident resolution.
• Manage communication: processes & tools updates, incident resolution, request fulfilment follow-up, system outages.

Catalog Management    

• Promote, communicate & educate suppliers on catalog requirements (content, format, .)
• New supplier catalogue enablement: Liaise and coordinates impacted parties (Supplier / IT / Business / Procurement)
• Run tests with supplier to ensure successful publication.
• Approve catalogue and catalogue changes (e.g., price changes)

Supplier Enablement      

• Contribute and support supplier training webinars/summits.
• Reinforce solution compliance with IPSEN internal rules and policie
• Escalates risks and major roadblocks to relevant business owner or Procurement ("supplier manager") where e-Invoicing not in place (only if relevant benefits missed by not enabling the vendor
• Ensure better adoption from suppliers.

Training               

• Update online training, including Sap Enable Now (eLearning and KB).
• Train newcomer during onboarding.
• Deliver training refresher on a regular basis.
• Maintain SAP Enable Now knowledge articles.
• Contribute to training support translation / localization.

Controls

• PO overdue follow-up & cleaning; Run controls, inform business, mass clearing on behalf of business.

Guided buying administration    

• Guided buying text updates including preferred/qualified vendors information upload, help center, category description, etc. Link to IT admin for any changes to JSON file
• Operational contract integration on behalf of buyers

Works within GMP / EHS requirements

• Perform assigned tasks whilst, at all times, adhering to current GMP requirements (e.g., Annex 1 of EU GMP) for sterile medicinal products.
• Report any compliance concerns to your line manager or the Quality Assurance Compliance team.
• Work in a safe manner at all times and raise any Health and Safety concerns to your line manager or the EHS team.
• Ensure all training is kept up to date and documented by adhering to training plan requirements, ensuring that you do not perform any tasks you are not trained to complete.

Knowledge, Abilities & Experience

• Bachelors degree in a related field or e