Accounts Payable Manager

Thank you for your interest in working at William Paterson University.

The Associate Director, Accounts Payable ensures that the accounts payable and the University's financial obligations are met efficiently. Oversees all tax-related processes, like the 1099 tax information. Tracks the Universities financial expenditures, maintains a database and provide reports. Develops and recommends goals, policies and procedures with which to effect unit operations. Manages the Accounts Payable Staff. Establishes and maintains liaison working relationships the University Community, external Vendors and various agencies.

William Paterson University is a purpose-driven, proudly diverse community—designated as both a public Hispanic-Serving Institution and Minority-Serving Institution—committed to creating transformative academic, professional, and personal experiences as a powerhouse of progress. We foster a workplace that values growth, flexibility, and community, and we are recognized as a 2024 and 2025 Forbes’ Best Employers by State, 2025 Great College to Work For, and honored with the NJBIZ Empowering Women Award. 

Our 1,000 dedicated staff members enjoy competitive benefits, a four-day summer workweek, tuition support, and strong opportunities for internal promotion. Situated on a scenic suburban campus just 20 miles from New York City, WP offers a diverse, inclusive environment where your contributions fuel student success, economic and social mobility, and community engagement. Together, we empower our students through intentional, holistic support within flexible, innovative, and inclusive settings—preparing graduates to thrive professionally and personally, and to lead with a commitment to progress in New Jersey and beyond. 

Job Summary

The Accounts Payable Manager ensures that the accounts payable and the University's financial obligations are met efficiently. Oversees all tax-related processes, like the 1099 tax information. Tracks the Universities financial expenditures, maintains a database and provide reports. Develops and recommends goals, policies and procedures with which to effect unit operations. Manages the Accounts Payable Staff. Establishes and maintains liaison working relationships the University Community, external Vendors and various agencies.

Major Duties and Responsibilities

• Develops and recommends goals, policies and procedures for accounts payable operations.
• Supervises the activities of the program or unit; evaluates goals, objectives, and performance.
• Responsible for employee evaluations, and for effectively recommending the hiring, promoting, demoting, separation, and/or disciplining of employees.
• Administers and interprets applicable federal, and/or state laws, and regulations affecting the accounts payable unit; formulates resultant policies and procedures.
• Monitors and analyzes accounts payable process and recommends improvements to increase efficiency and accuracy.
• Supervises the preparation of reports containing findings, conclusions, and recommendations.
• Researches and analyzes data to deliver financial information to management and auditors.
• Provides excellent customer service, interacting with university colleagues and vendors.
• Establishes and maintains liaison and cooperative working relationships to accomplish the objectives of the Accounts Payable department.
• Educates university faculty and staff regarding Accounts Payable policies and procedures.
• Maintains knowledge of tax compliance for vendors requirements relating to accounts payable and ensure systems and processes are in place for full compliance for US and Non-US vendors.
• Processes and ensures filing of 1099 and 1042.
• Reviews and processes independent contractor payments for US and Non-US vendors. Maintains integrity and confidentiality.
• Provides reports and reconciliations to support processes. Ensures compliance with federal and state regulations governing payments for vendors, including companies and consultants.
• Perform other duties as assigned that are appropriate for the position.

                                                                                                                         

 Education and Experience

• Bachelor’s Degree in Business or Accounting from an accredited college or university is preferred.
• Three (3) years of professional experience in Accounts Payable and analysis of administrative practices, policies, and operations; including making recommendations is required. Experience in a university or not-for-profit environment preferred.

NOTE: Applicants must meet one of the following or a combination of both experience