SHERIFF’S OFFICE OF WORCESTER COUNTY

POSITION DESCRIPTION[1]

POSITION:  Principal Clerk II/Financial                              BARGAINING UNIT: NEPBA                                                                     

                                                                                                                                        Local #515 

                                                                                                  JOB GRADE 18

I.                   GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES:

            To provide complex clerical and administrative support in assisting a department head or supervisor to discharge the duties of the office.  Responsible for a variety of projects and activities requiring comprehensive knowledge of department's operations and familiarity with relevant laws, and the procedures, rules and regulations of the Sheriff’s Office; all other related work as required.  To maintain working knowledge of multiple office platforms such as Microsoft Office, OMS, Keefe, Sharepoint, PowerDMS and QuickBooks.

II.                ESSENTIAL FUNCTIONS:[2]

·         Assists department head with special projects and numerous administrative tasks; prepares and types a variety of reports, forms, records, memorandum, correspondence and other materials as required.

·         May be directed to work on special assignments independently.

• Operates computer, calculator, telephone, and other standard office equipment. Become familiar with the Lobby Kiosks to assist the general public put money on inmate accounts as needed.

• Makes frequent contact with local, county, state and federal officials and agencies, Sheriff’s Office and other Jail and House of Correction employees, social workers and the general public, requiring patience, tact and discretion; will have regular contact with former inmates.

• Post inmate bails, post checks/money orders to inmate accounts, issue & void checks, balance the small cash box, balance the Receiving drawer in Keefe, and pay Commissary Account invoices. Retrieve inmate account information in Keefe or OMS to post bails or to assist with family inquiries.

• Frequently accesses the Commissary and Inmate Accounts online banking system for bank inquiries, Positive Pay and check voiding.

• Retrieve daily money from the Intake Kiosks in the Receiving Department.

• Retrieve daily Finance mail from the Mail Room.

• Provide Administrative support to office staff by filing or organizing physical or electronic documents for the department.

• Has access to department oriented confidential information