Business Assistant III

Overview

The Emma Eccles Jones College of Education and Human Services business services team is seeking a motivated, detail-oriented, and proactive professional to join us as a Business Assistant III. This position provides financial and administrative support to multiple departments and requires strong interpersonal and communication skills, the ability to manage multiple projects and deadlines, and the capacity to work both independently and collaboratively as part of a supportive, high‑performing team.

 

Review of applications will begin April 9 and will continue until the position is filled.

 

This position is eligible for excellent benefits including: 13 paid holidays, earn 12 days of paid leave and 12 days of sick leave per year, 50% tuition reduction for employee and spouse, competitive health benefits packages and a generous contribution into your retirement. View more information here: Summary of Benefits

Responsibilities

• Provide hiring, onboarding, and payroll support for assigned departments
• Process and audit daily deposits, client refunds, and collections
• Process monthly billing and other financial transactions, including purchasing
• Maintain accurate equipment inventory and assist with the annual audit process

Qualifications

Minimum Qualification:

• Six years of related work experience; or an associate degree/technical training plus four years of related work experience; or a bachelor’s degree in a business field plus two years of related work experience

Preferred Qualifications:

• Working knowledge of Banner HR module
• Experience processing EPAFs in Banner
• Familiarity with Banner Finance, Argos, and ServiceNow
• Previous university experience with knowledge of USU policies and procedures
• Experience with electronic medical records and/or practice management software
• Understanding of regulations related to collection of unpaid debts

Knowledge, Skills, and Abilities:

• Proactive in resolving issues, establishing processes, and delivering high‑quality customer service.
• Skilled with computer programs, including spreadsheets, and relational databases.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive and confidential business and personal information.
• Ability to work independently with minimal supervision.
• Excellent interpersonal and customer service skills.
• Demonstrated tact, discretion, and independent judgment.

Required Documents

Along with the online application, please attach:

Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

Contact information for three professional references to be provided in the candidate profile.

Please be prepared to answer the following questions in the application:

• What enticed you to apply for this position, and what specifically appeals to you about working in a financial and administrative support role at USU?
• Based on the qualifications for this position, why do you believe your background makes you a strong fit? What strengths do you bring to the role? Please reference specific roles, responsibilities, or experiences that align with this position.
• Please describe your experience with any of the following: payroll, purchasing, invoicing, cash handling/deposits, auditing transactions, or inventory management. Include specific examples of your responsibilities and the types of transactions or processes you handled. If you have used systems such as Banner, ServiceNow, AggieTime, or a university purchasing system, please include those details.
• How do you ensure accuracy and attention to detail when working with sensitive or complex data (e.g., payroll, travel reimbursement tracking, purchasing)? Please include any processes or checks you use.

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $44,000 commensurate with experience plus excellent benefits.

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

Emma Eccles Jones College of Education and Human Services is committed to academic excellence in research, teaching, and service activities across a wide array of education and human service fields. The college’s programs and outreach missions are strengthened by an on-campus elementary laboratory school and five stand-alone cent