STAFF ASSISTANT - 60074858

Requisition No: 840369 

Agency: Children and Families

Working Title: STAFF ASSISTANT - 60074858

 Pay Plan: Career Service

Position Number: 60074858 

Salary:  $1,298.46 - $1,384.62 Bi-weekly 

Posting Closing Date: 11/06/2024 

Total Compensation Estimator Tool

The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.

 

TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.

THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE TALLAHASSEE OFFICE.

 

This is a highly responsible and professional position that will serve as the Staff Assistant for the office of Substance Abuse and Mental Health. This position will collaborate with each section within the program office and be required to use independent judgement, take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented.

 

Specific Duties and Responsibilities include:

• Provides administrative/clerical support for the Office of Substance Abuse and Mental Health including the following: 1) Manages Manager's calendar, screening requests for meetings, and other appointments, 2) Answer routine requests for information on behalf of the Manager, 3) Receives and reviews incoming mail and distributes/routes to the appropriate staff; and 4) Greets callers and visitors to the office and responds to their requests in a professional manner.
• Prepares travel arrangements, hotel accommodations, etc. Prepares a processes travel authorization and reimbursement request.
• Prepares delegation memos, scheduling meetings, etc. in a timely manner and in accordance with Agency policy or supervisor instructions.
• Collects, opens, and date stamps all incoming mail. Independently reviews and analyzes incoming mail and compiles the documents together to form batches. Routes misdelivered mail to the appropriate office or unit for processing.
• Assemble, coordinate, distribute, and track priority assignments, in accordance with the approved Program Office process.
• Oversee the SAMH Webmaster email in box which includes assigning and tracking assignments to ensure timely completion.
• Serves as backup to other administrative personnel ensure copiers, printers, and fax machines in the central office area are stocked at least once daily with paper, toner and assist the receptionist with phone coverage on an as-needed basis.
• Performs other related duties as required, including preparing and processing travel requests a