Administrative Assistant for Protection - Kyiv- 835109

WHAT WE DO

The International Committee of the Red Cross (ICRC) is an impartial, neutral, and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. The ICRC is mandated to work in countries affected by armed conflict or other situations of violence. The ICRC is present in over 100 countries and has 18,000 staff worldwide. In 2014, the ICRC expanded its presence in Ukraine. Over 700 team members work across the county in various professional fields.

ABOUT THE JOB

Our Protection Unit is seeking a skilled and dedicated Administrative Assistant to join our team in Kyiv. The primary focus of this role is the management of Prisoners of War correspondence, commonly referred to as “Geneva Conventions letters”. The Administrative Assistant will provide essential administrative and logistical support to facilitate the implementation of protection programs. Additionally, the role involves contributing to efficient operations through accurate activity reporting, effective information management, and financial documentation, ensuring alignment with the ICRC’s protection objectives and the delegation’s strategic goals.

Start date: Immediately

YOUR TASKS AND RESPONSIBILITIES

• Managing correspondence for Prisoners of War, including handling “Geneva Conventions letters”, ensuring timely and accurate processing
• Creating and maintaining paper and electronic records, utilizing specialized tools and databases to ensure organized and up-to-date documentation
• Drafting, editing, and finalizing correspondence, reports, meeting minutes, internal presentations, and official documents for internal and external communication
• Updating and maintaining planning tools, charts, and schedules while ensuring timely follow-up on invoices and administrative matters
• Coordinating and organizing meetings, including room preparation, material availability, and technical support for video and conference calls
• Performing general administrative tasks, such as photocopying, document destruction, and managing office supplies and stationery
• Applying information management protocols and ensuring compliance with policies and procedures for data handling and security
• Managing petty cash, adhering to ICRC accounting and safety guidelines, and ensuring proper tracking and documentation of expenditures

WHAT WE OFFER YOU

• A great team to work with and an organization where you have an impact
• Employment contract according to Ukrainian labor law with flexible working arrangements 
• Competitive salary between UAH 42,000 and 56,000 (gross) before taxation
• Medical insurance for you and your dependent family members
• Comprehensive onboarding and learning opportunities
• 20 days of annual paid leave
• Convenient office location in the city center

We welcome applications from all qualified candidates regardless of gender, age, disability, health status, background, or any other personal characteristics. Our selection process is based solely on professional competencies and is designed to ensure transparency and equal opportunities for all candidates, including persons with disabilities.

If you require support or adjustments during the selection process, please let us know in advance. All requests will be treated confidentially and considered within our capacity.

For more information: http://www.icrc.org/.

ABOUT YOU

To be successful as Administrative Assistant in the Protection Department you should possess the following qualifications and experiences and have the following characteristics: 

• Ukrainian citizenship or permanent residence permit in Ukraine
• High school diploma or equivalent training
• At least two years of professional experience in a secretarial or administrative position, with a proven track record of supporting organizational tasks
• Strong organizational abilities with a meticulous and systematic approach to managing tasks and prioritizing work
• Previous experience in organizing events is a