Senior Associate-PICG-Employee Experience.PICG-Employee Experience

As a member of the PICG team, this role will play a crucial role in managing the onboarding process and ensuring a seamless integration of new employees into the company.  

Responsibilities will include maintaining employee profiles, assisting new joiners, conducting background verifications, Benefit administration and ensuring compliance with company policies and government regulations

Onboarding Management:                                                                                                                        

• Oversee the entire onboarding process for new employees, providing a professional introduction and seamless experience during joining to the company.
• New Joiner Profile Creation: Create and maintain profiles for new joiners in the Fusion system.
• Pre and Post Joining Assistance: Offer comprehensive support to new joiners, addressing any queries or concerns they may have.
• Document Follow-Up: Ensure all required documents are collected and meet the necessary standards for employment.

 

Benefits administration:                                                                                                                   

• Administration of staff benefits like Personal loan, Housing Loan Subsidy, Car/ Two-Wheeler Subsidy, Shift Allowances and other benefits as per policy.
• Administration of Children education allowance policy. 
• Collaborating with external benefits providers, such as insurance companies, Meal card service providers and etc… 
• Maintenance accurate records of various benefits to support for Audits

 

Background Verification: 

• Perform thorough background checks to verify the credentials of all new hires.
• Ensure all required documents are collected and meet the necessary standards for employment.

 

Employee File Management: 

• Keep employee files up-to-date and in compliance with company policies.
• Upload necessary documents into the Electronic Document Management System (EDMS).
• Coordination with Crown Solutions: Work closely with Crown Solutions to manage all physical documents.
• Inventory and Kit Management: Manage inventory and maintain new joiner kits and long service awards.
• Audit Compliance: Conduct regular audits to ensure all new joiner documents adhere to the checklist.

 

Payroll Interaction: 

• Work with payroll partners to facilitate the creation of Provident Fund (PF) and Gratuity accounts.
• Supporting Documents: Manage the sharing of supporting documents for PF and Gratuity account creation.
• Invoice Processing: Process invoices and coordinate with the Finance team for timely submissions.
• Statutory Document Management: Print and submit statutory documents to the government office as required.

• Required to respond to staff  with staff across all levels in the organization.
• Network with external and internal stakeholders and ensure active employee engagement. 
• Ensure timely response to employee / new joiner queries in close coordination with other PICG teams like PABP & Talent acquisition. 
• Team working skills.
• Communication skills and effective interaction with new joiners 
• Networking with division heads & PICG counterparts in the UAE.