Administrative Assistant MGB Pathology

Site: Mass General Brigham Incorporated

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

 

Job Summary

The Opportunity

The Administrative Assistant specializes in providing routine administrative and administrative support as directed and under moderate supervision for multiple directors in the department.

Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription.

What You'll Do

-Prepares reports, meeting minutes and correspondence.
-Creates and edit documents, spreadsheets and presentations.
-Manages schedules, arrange appointments and itineraries.
-Coordinate meetings, travel, conference calls, and complete expense reports.
-Answers and transfer phone calls.
-May perform transcription and proofread and edit literature, prepare applications for department.
-Remains knowledgeable of business unit policies.
-May make contacts of a sensitive, complex, and confidential nature.
-Completes routine tasks under moderate supervision.
-Performs other duties as assigned
-Complies with all policies and standards

 

Qualifications

Education

• High School Diploma or Equivalent required
• Technical/Vocational Diploma Related Field of Study preferred

Experience

• At least 2-3 years of administrative Assistant or Secretarial experience years required
• Administrative Assistant will support 5+ Directors within Enterprise Pathology Administrative Team
• Must be highly organized and detail oriented

Skills for Success

• Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.
• Proficiency in MS Office.
• Ability to proofread and edit written documents.
• Ability to use multiple systems at a time and multi task
• Managing one's own time and the time of others.
• Strong verbal & written communication skills.
• Strong interpersonal, written and verbal skills.
• Ability to use standard office equipment.
• Familiarity with medical terminology.

 

Additional Job Details (if applicable)

Working Model Requirements

• M-F Full Time ET business hours required
• Must be flexible to be on-site as needed at Brigham and Women's Hospital Boston, MGH Boston or MGB Somerville sites.
• Hybrid role mostly onsite, about 1-2 days per week at home can be discussed and reviewed, based on business needs but can vary and is not guaranteed.
• Remote work requires stable, secure, quiet work station

 

Remote Type

Hybrid

 

Work Location

399 Revolution Drive

 

Scheduled Weekly Hours

40

 

Employee Type

Regular

 

Work Shift

Day (United States of America)

 

Pay Range

$19.42 - $27.74/Hourly

 

Grade

3

 

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

 

EEO Statement:

Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age,