Executive Assistant

Company Description

At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible.

At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that. Our technology helped people put a man on the moon.

We are a key partner to some of the largest and highest growth organizations in the world. From energizing the most competitive gaming platforms, to enabling systems to make cities safer and cars smarter and more connected, to powering the data centers behind many of the world’s biggest companies and public cloud, Western Digital is fueling a brighter, smarter future.

Binge-watch any shows, use social media or shop online lately? You’ll find Western Digital supporting the storage infrastructure behind many of these platforms. And, that flash memory card that captures and preserves your most precious moments? That’s us, too.

We offer an expansive portfolio of technologies, storage devices and platforms for business and consumers alike. Our data-centric solutions are comprised of the Western Digital®, G-Technology™, SanDisk® and WD® brands. 

Today’s exceptional challenges require your unique skills. It’s You & Western Digital. Together, we’re the next BIG thing in data. 

Job Description

We are seeking a seasoned Executive Assistant to partner the Senior Vice President, Legal and CLO Designate for Western Digital’s Flash spinoff company. In this role, you will be a trusted advisor to work with the highest level of discretion and confidentiality understanding the priorities of the CLO while balancing relationships across the various functional and business teams, including Global Operations, Finance, Sales, Corporate Marketing, and Human Resources. You will partner closely with the CLO’s Chief of Staff to provide administrative support for activities of the company’s Board of Directors and its committees. You will become a core member of Western Digital’s c-suite administrative team having an influential leadership role with the administrative support teams within the Legal organization and across the company.

The ideal candidate describes themselves as a strategic business partner and is driven, focused, organized, and innovative. We’re seeking someone who is flexible and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. A positive attitude and a team player are a must!

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Calendar Management: Own the CLO’s calendar; coordinate across C-suite executives, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists.
• Meeting Planning and Event Coordination: Assist in the planning and organizing of internal and external meetings, team offsites, and organizational wide meetings. Obtain briefing documents for key internal/external meetings and create briefing packets for business trips.
• Correspondence/Approvals: Act as a proxy for communications and approvals as authorized. Act a as a source for general inquiries and refer routine matters to appropriate parties.
• Travel: Manage complex international and domestic travel. Carefully consider and decide the optimum travel arrangements and itineraries. Process passports and visas.
• Board Administration: Assist in the scheduling and planning of meetings of the company’s Board of Directors and its committees. Liaise with Board members and their administrative staff on scheduling and meeting logistics.
• Tool Management: Manage expense reports and PO’s, and become a tool champion of WD’s internal tools. Coordinate with executive technical support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome.
• In general, daily tasks are carried out at a higher level of complexity. Leverage your administrative expertise to be two steps ahead of your executive; your job will be to problem solve, intuitively understand priorities, and plan ahead for reoccurring events and tasks.

Qualifications

REQUIRED:

• 4+ years’ experience supporting at the senior management level (SVP+) in a public company, preferably for a legal or finance executive in high tech.
• Experience working with board members and board committees.
• Advanced knowledge of Microsoft 365 applications: Outlook, Word, Excel, PowerPoint, Teams.
• Daily presence (Monday-Thursday) in office.

SKILLS:

• Great attention to detail and the maturity to handle confidential information is a must.
• Intuitive problem-solver with thoughtful anticipation o