Administrative Office Coordinator Administrative Office Coordinator

JOB SUMMARY

Performs the office clerical, administrative, key entry work, payroll processing, spreadsheet analysis and ordering of materials, equipment and supplies.  May coordinate inspection/quality requests.  Communicates with vendor and client personnel to assure proper completion of work assignments.  Performs related and/or specialized clerical duties and resolves discrepancies as required. 

JOB RESPONSIBILITIES

• Lead office duties, including responding to phone calls, welcoming and guiding visitors, welcoming and guiding visitors, arranging meetings, and handling mail distribution.
• Ensuring that information and records are systematically organized and stored appropriately.
• Managing the budget and resources of the administrative department.
• Oversee the inventory of office supplies and coordinate the procurement of new materials.
• Support event planning and logistics for site events and meetings. 
• Other duties as assigned by management.

QUALIFICATIONS

• High School Diploma or equivalent.
• 1-3 years’ relevant in Warehouse and Logistics experience.
• Strong understanding of organizational policies, procedures, and regulatory requirements.
• Excellent budget management and financial reporting skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with office management software and systems SAP.
• Ability to work independently and collaboratively in a team environment.
• Attention to detail and strong analytical skills.
• Flexibility to adapt to changing priorities and deadlines.
• Professional demeanor and strong interpersonal skills

PHYSICAL REQUIREMENTS

• Work is primarily sedentary. Sits comfortably to do the work; however, there may be some walking, standing, bending, or lifting item weighing up to 15 pounds.

ADDITIONAL INFO

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