Executive Assistant to the Chief Human Resources Officer

Amylyx is a clinical-stage pharmaceutical company based in Cambridge, Massachusetts, with an audacious mission to develop novel therapies for high unmet needs. We are currently focused on post-bariatric hypoglycemia (PBH), Wolfram syndrome, progressive supranuclear palsy (PSP), and amyotrophic lateral sclerosis (ALS). Where others see challenges, we see opportunities that we pursue with urgency, rigorous science, and unwavering commitment to the communities we serve.

Our mission is powered by our people. Our core values – be audacious, be curious, be authentic, be engaged, and be accountable – create a culture of caring. Amylyx has assembled an experienced team ready to take action because the communities we serve have no time to wait. If you share our passion and determination, we encourage you to read the opportunity below and apply.

THE OPPORTUNITY

We are looking for a seasoned Executive Assistant with prior experience supporting a Chief Human Resources Officer (CHRO) in a fast-paced, high-growth environment. The EA will provide exceptional executive support, manage complex calendars, handle confidential information with discretion, and assist in various HR functions, ensuring seamless operations within the department.

THE ROLE

Executive Support

• Provide high-level administrative support to the CHRO and HR Leadership Team, anticipating needs and proactively managing priorities.
• Manage complex calendars, scheduling meetings across multiple time zones with internal and external stakeholders.
• Prepare and organize materials for leadership meetings, board presentations, and HR initiatives.
• Handle travel arrangements, including flights, accommodations, and itineraries.
• Process and manage expense reports, ensuring compliance with company policies.
• Act as the primary point of contact for the CHRO, maintaining professionalism and confidentiality.

HR Operations Support

• Support Benefits team with invoicing and vendor coordination.
• Assist Talent Acquisition with scheduling interviews and coordinating candidate experiences.
• Support employee recognition programs and initiatives.
• Facilitate onboarding and offboarding process for temporary and contract employees, ensuring a seamless experience.
• Assist with culture and engagement activities, including coordinating quarterly Anchor Weeks and bi-weekly All-Company Virtual Teams Meetings.
• Provide logistical support for HR-led company-wide events.
• Oversee the HR Intranet page and manage the content.
• Daily review and triage of items within the HR Mailbox.
• Be the HR Point of Contact for the vendor contracting process.

REQUIRED QUALIFICATIONS

• 8+ years of experience as an Executive Assistant, with at least 3 years supporting a CHRO or senior HR executive.
• Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Exceptional attention to detail, problem-solving skills, and the ability to anticipate needs.
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration tools like Microsoft Teams and Zoom.
• Experience handling confidential and sensitive information with discretion.
• Excellent communication skills, both written and verbal.
• Proactive mindset with a team-oriented approach and the ability to work independently.

PREFERRED REQUIREMENTS

• Bachelor’s Degree a plus but not required
• Experience in biotech, pharmaceutical, or healthcare industries is a plus.

WORK LOCATION AND CONDITIONS

• At Amylyx, we proudly support remote work opportunities within the United States. However, due to business considerations related to health insurance coverage and state tax regulations, we are unable to hire employees who reside and/or work in certain states. Currently, we are not considering applicants from Alaska, Arizona, Delaware, Hawaii and Kansas.
• You will be expected to travel to our corporate location in Cambridge, MA several times a year and attend other company-related events as necessary and requested.
• You must have access to work in setting which enables meeting all requirements of the role (including privacy, reliable internet access, phone, ability to video conference, etc.) at your remote location.

 

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Amylyx