Administrative Associate, Texas Materials Institute, Cockrell School of Engineering

Job Posting Title:

Administrative Associate, Texas Materials Institute, Cockrell School of Engineering

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Hiring Department:

Texas Materials Institute

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest numbers of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

UT Austin provides outstanding employee benefits and total rewards packages that include:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

• Voluntary Vision, Dental, Life, and Disability insurance options

• Generous paid vacation, sick time, and holidays

• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Robust free training access through LinkedIn Learning plus professional conference opportunities

• Tuition assistance

• Expansive employee discount program including athletic tickets

• Free access to UT Austin's libraries and museums with staff ID card

• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

Purpose

The Administrative Associate will provide administrative support for faculty running grants through the Texas Materials Institute and some administrative support to the Materials Science and Engineering graduate program.

Responsibilities

• Manages purchasing and payments for faculty TMI grants

• Maintains and reconciles TMI research accounts and provides financial information monthly

• Manages UT commercial cards for all TMI core faculty

• Processes travel requests on grant accounts and Material Science and Engineering travel requests

• Processes tuition and scholarship payments on TMI grant accounts

• Performs other related duties as assigned

Required Qualifications

• Bachelor’s Degree with one year of experience at the administrative assistant level or a High School Diploma and five years of clerical experience

• Customer service, event planning, recruiting, account management, or related experience

• Proficiency with Microsoft Office programs

• Excellent verbal and written communication skills

• Outstanding organizational skills, attentiveness to detail, and time-management skills

• Demonstrated ability and willingness to work as a team member and independently

• Ability to effectively manage a high volume of work

• Punctuality and professional demeanor

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• UTRMS and grant knowledge

• Experience working in an academic environment

• Experience with University of Texas policies, procedures and administrative systems

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